TOWN OF BRADFORD
BUDGET COMMITTE MEETING
DECEMBER 12, 2012
6:30PM
Call To Order and Roll Call:
Dick Keller, Chair called the meeting to order at 6:30pm with George Cilley, Don Jackson, Jon Marden, Will Hurley, Harry Wright, Selectmen’s Representative, Cheryl Behr, Administrator and Marge Cilley, Secretary present. Beth Rodd was absent.
Review and Consideration of November 29, 2012 minutes:
Motion to accept as presented made by George Cilley. Seconded by Jon Marden. Motion carried 6-0.
Budget Interviews with Departments:
4210 Police: $314,251.55
Police Chief Jim Valiquet and Ed Shaughnessy came before the Budget Committee to discuss the Police budget.
Question was asked about the SOU #4210-6001. Explanation was there are 96 hours of training per year that Ed Shaughnessy, the operator, does which is one day a month. There were four or five calls in the past few years, with six calls in the past year. There is no maintenance or gas paid for by the town. This vehicle is a 1983 Air Force Peace Keeper, and is stored in the old Town Shed.
The headquarters for this is in Pembroke where reimbursement comes from when gas etc is put in the Peace Keeper per Chief Valiquet.
Police Department Salary increase is 1.7% effective January 1, 2013 per Jim Valiquet in reply to a question as to why the Selectmen increased the amount. Cheryl Behr advised the Selectmen also changed the Personnel Manual for the increase in salaries to now begin in January rather than April as previously done.
Radios were for retrofit only. The Copier is for maintenance agreement and includes all but the paper.
4589 Community Center: $ 30,745.00
Jim Valiquet stated that the mortar has eroded around the bricks around the bottom of the building allowing water coming off the roof to get in causing mold and mildew. There is also a leak in the mechanical room and the ceiling insulation is gone over the pre-school area allowing heat to escape. Also the front wall is out of kilter. This needs evaluation, and an engineer should be budgeted for to see what is wrong and how to fix it. Should this be a Warrant Article was questioned? Casings on lower windows need to be addressed as well as those that have not been already painted do need painting. Doors front and back do not meet ADA. Also Mr. Valiquet questioned if the new roof which will be needed within five years was listed in the CIP. The Landscaping includes walkways. The pine trees between the Community Center and the house beside it were mentioned as needing to come down as they cause problems with the building with needles and if they fall could be a real danger to the Community Center.
4323 Solid Waste: $ 40,100.00
Lois Kilnapp, Manager came to the Budget Committee and gave a list of money coming into the town which goes into the General Fund. Lois advised a load went out today which she estimated would net between five and six hundred dollars.
Metal, steel cans, paper, corrugated non ferrous had a gross of $23,376.03 with a net of $19,166.37. Glass cost the town $1,030.40 and Electronics costs the town $600.21. Lois advised they are encouraging everyone that has electronics to take them to Best Buy to recycle them. 30% of receipts goes into the recycling fund for whatever they may want with a $15,000.00 cap. Lois suggested a road worthy trailer would be helpful in the future, but not this year.
Discussion with Cheryl Behr:
Cheryl Behr advised she had nothing to say.
4312 Highway Budget: $397,230.00
Barry Wheeler came to the Budget Committee with the Highway Budget and stated the Wages included a Road Agent and two men plus one part time person.
6006 Blades were discussed and set at $5,000.00
6007 Salt was discussed and set at $20,000.00, using much less then previous years.
6009 Culverts were discussed and set at $2,000.00
4300 Tires were set at $8,000.00
This makes the total $13,000.00 less than above budget figure.
Possible Warrant Articles for 2013 Meeting:
Salt and Fuel $5,000.00
Asphalt Road Repair $50,000.00 (Non Lapsing)
Bond for Road at $607,000.00 for:
Rowe Mountain Road $100,000.00
Sunset Hill Road $130,000.00
Old Warner Road $112,,000.00
West Road $150,000.00
Greenhouse Lane $ 10,000.00 Shim Only
Pleasant View $ 60,000.00 2 Culverts need replacement
Fairgrounds Road $ 45,000.00
Discussion and voted on:
4150 Financial Administration: $87,196.19
Motion to approve Financial Administration made by Jon Marden. Seconded by Don Jackson. Motion carried Unanimously.
4152 Revaluation $25,082.00
Motion to approve Revaluation made by Jon Marden. Seconded by Don Jackson. Motion carried Unanimously.
4153 Legal $16,000.00
Motion to approve Legal made by Don Jackson. Seconded by Jon Marden. Motion carried Unanimously.
4196 Insurance $67,041.63
Motion to approve Insurance made by Jon Marden. Seconded by George Cilley. Motion carried Unanimously.
4199 Other General Govt. $ 8,800.00
Motion to approve Other General Govt. made by George Cilley. Seconded by Will Hurley. Motion carried Unanimously.
4290 Civil Defense $ 250.00
Motion to approve Civil Defense made by Jon Marden. Seconded by George Cilley. Motion carried Unanimously.
4313 Bridges $ 500.00
Motion to approve Bridges made by George Cilley. Seconded by Don Jackson. Motion carried Unanimously.
4316 Street Lighting $ 4,800.00
Motion to approve Street Lighting made by George Cilley. Seconded by Jon Marden. Motion carried Unanimously.
4415 Inoculations $ 100.00
Motion to approve Inoculations made by George Cilley. Seconded by Don Jackson. Motion carried Unanimously.
It was noted that Parks and Rec and a question on Welfare Budgets have not been approved by the Selectmen as yet.
Any Other Business to be discussed.
Main Street Surplus Funds was brought up by Dick Keller, Chair which was a non-lapsing fund which extended to 2017. Cheryl Behr advised the year the project is complete, the auditor will release to the Fund Balance. Since it will not be completed until June 2013, it will not be an issue for this year.
Expanded Budget Work Sheets questioned by Dick Keller, Chair. Cheryl advised she listened to the tape today and the entire committee thought it a good idea and you volunteered to make an appointment with me and sit down and make a set of questions for you. And, you never came in. Jon Marden suggested the committee work on this more for next year.
The Proposed Budget Committee Time Line for the 2013 Budget was handed out.
It was noted that on the Dec. 19th meeting the Highway Dept. will not come in as they have already tonight. And, the MS7 was stated to be on Wednesday, Feb. 20, 2012.
Public Input:
Mark Keith questioned Barry Wheeler if any sealing of some of the roads that need it is intended to which Barry replied hopefully.
The Secretary reminded everyone that the new Town Attorney is coming to talk to Departments on January 8th.
Next Budget Committee Meeting is scheduled for: Wednesday, December 19, 2012.
Meeting Adjourned 8:45pm
Respectfully Submitted
Marjorie R. Cilley
Secretary
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