CIP Committee Minutes 10.10.18

October 17, 2018 Karen Hambleton CIP Committee, Minutes 0

CIP COMMITTEE MEETING MINUTES

October 10, 2018

Attendees – Claire James, Jim Bibbo, Karen Hambleton, Marlene Freyler, Carol Troy, Jason Allen

Absent – Sheila Jackson

Meeting was called to order at 12:07pm.  New member Carol Troy was welcomed.

Review of 10.3.18 Meeting Minutes:

Jason Allen made a motion to accept the 10.3.18 minutes.  Jim Bibbo seconded.  Motion Carried: 5-0.  Carol Troy abstained.

Follow-up Items:

  1. Porta Paving Estimate – Mark Goldberg advised that Porta Paving came back with an estimate of $18,920 for the Fire dept. driveway replacement.  However the CIP figure for this was originally put forth as $30,500. Marlene will get Mark’s feedback as to what the new CIP allocation should be for this project. Karen suggested putting aside 20K and moving this project to the year 2020, to coincide with the town potentially being awarded TAP money for the sidewalks on West Main St.  Given that Bradford’s project submission was ranked #1 in the region, chances are high that the town will receive the funding. Karen also offered to check with Road Agent Steve Hall as another point of reference, to make sure the Porta Paving figure is reasonable.
  2. Fire House Maintenance Fund – The current balance is approx. 9K.
  3. Pick-up Truck with Plow – No update yet, as the Select Board did not meet on 10/8 due to the holiday.  Steve is also not sure if he can get the 2018 truck at this point.  Keep the line item as it is for now.
  4. Chipper – No update yet.  It may also be possible to get a surplus chipper for less.
  5. Six-Wheel Dump Truck – No update yet.
  6. Curb Installation – No update yet.

New Items:

  1. West Main St. Paving – To meet the 20% match required by the town in order to receive TAP funding for this project, an additional 48K (approximately) needs to be raised. To provide a buffer, rounding up to 50K for this line item was suggested.  Line item will be added to Highway dept. projects on the CIP spreadsheet.
  2. Gravestone Repair Fund – Marlene Freyler would like to allocate 10K to this fund.  Line item will be added to General projects on the CIP spreadsheet.
  3. “First Responders Emergency Fund” – There was discussion of closing the existing Communications Fund and opening a fund titled “First Responders Emergency Fund”, to be shared between the Police and Fire & Rescue departments.  This fund would ostensibly replace both the “Equipment/Unexpected Costs” fund currently listed under the Police dept. and the “Fire Equipment Fund” currently listed under the Fire dept.  Claire pointed out that the “Equipment/Unexpected Costs” fund proposed by Chief Valiquet covers items such as ‘weapons, radios and deductibles for unexpected accidents’.  Combining equipment costs as well as emergency costs for both departments in this newly proposed “First Responders Emergency” fund might not be optimal.  Jason will follow up with the Chief to clarify whether or not the “Equipment/Unexpected Costs line item should change.  Jason also suggested not allocating any money to the proposed “First Responders Emergency” fund for the year 2019, as the balance from the Communications Fund could be rolled over into it.

Meeting adjourned at 12:54pm.

Next Meeting Date: Wednesday, 10/17/18, @ 12:00pm.

Minutes submitted by Claire James.