Town of Bradford
Budget Committee Meeting
October 18, 2018 Draft Meeting Minutes
David Nunnally called the meeting to order at 6:30pm
Pledge of Allegiance
Roll call
David Nunnally (Chair), Claire James, Marlene Freyler, Jason Allen, Mark Fournier, Cheryl Croto, Karen Hambleton, Town Administrator
Michael James (Select Board Representative) absent
Correspondence Updates:
1. Claire James read into record an email response, from the New Hampshire Municipal Association, in reference to an information request made by the Budget Committee and whether or not that request was within the authority of the Budget Committee. The inquiry related to the use of rental equipment to process gravel. Further discussion regarding the expenditure specifically was suspended until the next meeting agenda.
2. Minutes from the September 20th meeting were reviewed by the Committee.
Motion: Jason Allen motioned to accept
Second: Marlene Freyler
Vote: 6-0 in favor
Old Business:
1. Laurie verified a hard copy of the Budget Committee’s By-Laws had been made accessible at the Town Office.
2. A follow up on costs due to the Henniker Rescue Squad was closed as an invoice had been received.
Motion: Jason Allen motioned to close the motion from the previous meeting to have Michael James request the Bradford Select Board ask the Henniker Select Board to assist in providing an updated estimate on the cost for services.
Second: Marlene Freyler
Vote: 6-0 in favor
3. The Committee discussed obtaining a publication of The Basic Law of Budgeting from the New Hampshire Municipal Association. Marlene will follow up on the costs and whether a digital version could be obtained and shared amongst Committee Members.
Review of Budget & Expenditures:
1. The Committee reviewed the Q3/2018 Expense report and identified the following items for follow up or as areas of inquiry:
a. Cheryl asked about Software Support as it relates to the Executive and Financial Administration budgets as she felt the costs seemed high; these lines cover accounting, tax and municipal software that integrate with State systems. No specific action was identified for follow up.
b. Account 4150-5600, Association Dues, is 50% overspent, $40.00, Karen will clarify why.
c. Account 4194-3901, Contract Services, Karen will provide detail on activity associated with this line.
d. Account 4220-4303, Repair & Maintenance Vehicles, Marlene Freyler will follow up with the Fire Chief, Mark Goldberg.
e. Account 4312-4307, Repair & Maintenance Bridge Repair, additional $2,500.00 spent since previous quarter, Karen will pull invoice details.
f. Account 4312-4400, Equipment Rental, Karen will provide invoice detail.
g. Account 4323-7300, Repair & Maintenance – Solid Waste, Karen will provide detail.
2. The Committee also discussed the status of the Road Bond, which was a 10 year bond that expires in 2023.
Receipt of Information or Proposals:
Future Business:
1. The next Budget Committee meeting will be held November 15th, 2018 at 6:30pm
Motion: Mark Fournier motioned to adjourn at 7:40pm
Second: Claire James
Vote: 6-0 in favor
Draft minutes submitted by Laurie Colburn