TOWN OF BRADFORD
CIP COMMITTEE MEETING
SEPTEMBER 16, 2014
Meeting called to order at 6:05pm by Marcia Keller, Chair, with Stephanie Alexander, Project Manager, of the Central NH Regional Planning Commission.
Members Present
Marcia Keller, Chair, Jim Bibbo, Don Jackson, Claire James, Lois Kilnapp, John Pfeifle
Members Absent
Cheryl Behr, Erich Caron, James Valiquet, Barry Wheeler
Approval of Minutes
Motion was made to approve the minutes for August 5, 2014. Motion carried.
Finalize Draft 3 Municipal Improvements Schedule
The committee reviewed the updated Municipal Improvements Schedule from the 8.5.14 meeting. Several revisions were made regarding purchase years, capital reserve funds, and offsetting revenues; and the yearly distribution of the Fund Balance reimbursements was revised in order to offset the net impact on town tax rate.
Review & Finalize Draft 2 Capital Improvements Program Document
An overview was conducted of every chapter of the Last Working Draft of the CIP Document. Several edits were made regarding dates, tables and wording. Committee members volunteered to provide remaining information to Stephanie by the end of the week. Detailed information was requested on town roads to complete the Road Management Plan tables, which might account for a plow mileage difference between the Road Surface Management Systems inventory data. A public outreach program was suggested in order to better educate the public on proposed Capital Improvement projects.
Prepare for Planning Board Review 9.23.14
It was agreed that Marcia Keller would present the CIP Document to the Planning Board Tuesday, 9.23.14 for their review and comments. Stephanie Alexander will provide PDF CIP materials to Marcia Keller to distribute to the board, and to Secretary Camila Devlin for display/copies, by noon Monday 9.22.14. Camila Devlin will submit all Planning Board changes to Stephanie Alexander following the Planning Board meeting Tuesday 9.23.14.
Prepare for Planning Board Public Hearing for CIP Adoption 10.28.14
Stephanie Alexander will provide public hearing notices to the committee by 10.3.14 to submit to a local newspaper and post in town, and the CIP document and Municipal Improvement Schedule by 10.10.14. In addition, the Planning Board will be provided with a list of steps through the Adoption Process and the Adoption Certificates for Board members’ signatures. An original signed Adoption Certificate will be provided to Stephanie after adoption, after which the final adopted electronic files will be provided to the Planning Board on CD.
Meeting adjourned at 8:12pm.
Minutes submitted by Camila Devlin, Secretary