TOWN OF BRADFORD
BUDGET COMMITTEE MEETING MINUTES
SEPTEMBER 17, 2014
6:30PM
Call To Order and Roll Call:
Dick Keller, Chair called the meeting to order at 6:30pm with Don Jackson, Jon Marden, Will Hurley, George Cilley, Sue Reynolds, John Pfeifle, Selectmen Representative and Marge Cilley, Secretary present.
Review and Consideration of July 30, 2014 minutes:
Page 4 of the July 30 minutes should reflect the amount for repairs to the Community Center being estimated at: $2,400 or $2,500
Motion was made, seconded and carried unanimously with edit.
Dick Keller, Chair advised one of the main reasons for holding this meeting is to discuss the Unanticipated Funds that will be coming into town. John Pfeifle, Selectmen advised that not only are there funds coming into the town, but there was some unanticipated expenses from the storm causing $33,000.00 expenditure for outside contractors, $35,000.00 needed to replace gravel supply and $4,00.00 to replace culvert supply, which was depleted and this will increase the Highway Expense by $72,000.00. This was the expense for repairing eight roads in town. John Pfeifle also advised they will approach the State to be able to transfer funds to take care of this expense.
John also advised the anticipated income will be made up from $28,971.00 – Ash refund from Transfer Station. $20,100.00 from Insurance Refund. According to John Pfeifle, there is a shortage of $84,000.00.
There has been a new RSA passed this year allowing towns to have a surplus account for “a rainy day fund”:
A Public Hearing is required to expend Unanticipated Funds.
The request for the Compactor for the Transfer Station has been postponed for one year.
After much discussion, question was what the balance in the Rescue Squad account is after the sale of the ambulance, and the purchasing of the First Responder vehicle. John Pfeifle advised what ever the balance is, would be spent towards the joining of forces with the Henniker Rescue Squad, having very close to no balance.
Motion was made by Jon Marden to agree with the Selectmen to request the $72,000.00, funds be drawn from the Fund Balance to include $33,000.00 from invoices for outside Contractors, $4,000.00 to replace culvert supplies and $35,000.00 to replace gravel, contingent it comes from surplus. Motion was seconded and carried unanimously.
Fire Department Equipment study, – Will Hurley:
Will Hurley handed out a report regarding equipment which highlighted a HME Mini-Evo Initial attack apparatus. It was explained that this vehicle is roughly half the weight of a standard pumper and averages half the cost. Considerable discussion ensued. Regular Cab/Crew Cab was questioned. Will Hurley advised Glen Davis would be happy to give a presentation regarding the Mini-Evo. Comments were made regarding combining forces with other towns for mutual aid.
Warrant Article Expense Report:
John Pfeifle, Selectman handed out an updated Warrant Article Expense Report as of September 10, 2014. Question regarding the Police Safety Sign Grant was discussed and needs to be verified. Also the Fire Department Generator increased cost and Grant was discussed and needs further information, as the cost was in the 2013 tax year and the Grant was received in 2014, question being where did that money go? John Pfeifle will request the Administrator to update the Warrant articles Expense Report. Also the third quarter report will be looked at, at the October meeting.
Other Business to come before the Board:
It was reported that the MS-1 – Town Inventory and MS-5 – Town Financial Report have been signed and filed.
Public Input and Comments:
Jane Johnsen came before the Budget Committee to discuss road repairs vs Restoring the Town Hall. Ms Johnsen advised she preferred money go into the roads. Discussion ensued regarding pros and con. Ms. Johnsen also volunteered to check out different road materials.
Next Meeting is scheduled for: Wednesday, October 15, 2014 at 6:30pm:
There being no other business to come before the Board, meeting adjourned 8:15pm.
Respectfully submitted,
Marjorie R. Cilley
Secretary