TOWN OF BRADFORD
BUDGET COMMITTEE MEETING
JULY 19, 2012
6:30PM
Call to Order and Roll Call:
Dick Keller, Chair called the Budget Committee meeting to order at 6:30pm with Don Jackson, George Cilley, Harry Wright, Selectmen Representative, Jon Marden, Will Hurley, Cheryl Behr, Administrator and Marge Cilley, Secretary present. Beth Rodd was absent.
Review and Consideration of April 19, 2012 minutes:
Motion was made by George Cilley, to approve the minutes as presented. Seconded by Don Jackson. Motion carried 5-0
Budget Committee questions after review of the First Quarter report of 2012:
Cheryl Behr, Administrator handed out a sheet of questions including the answers to the board members of concerns arising from the first quarter report. Jon Marden advised the answers explained many of the issues of concern. Jon Marden suggested the employee’s share of the health insurance cost was stated as being raised at Town Meeting. The question and answer sheet indicates four employees did not contribute. Cheryl replied that four employees have changed to HMO’s. Cheryl also handed out an invoice for insurance due to LGC Health Trust for the month of July, 2012, showing the total amount owed for insurance as well as breaking it down as to amount for Health, Dental, Short Term, Life and Retirement.
Harry Wright, Selectmen Representative explained the Health Insurance and offered a spread sheet to the board if they want to review it.
Second Quarterly Report gone over with the following comments:
4130 Executive
Part time Budget Committee Secretary has a balance of $295.56. Discussion ensued stating January, February and March are busy months. Suggestion was made by Dick Keller, Chair to hold off until next quarter for decision. Cheryl advised there is one person out on short term disability that is not reflected in this quarter. It was explained that most supplies are purchased during the first three months. Cheryl advised she had taken $100.00 out of the Budget Committee’s part time secretary’s money for Budget Committee Expenses.
4140 Election, Registration & Vital Statistic
Moderator Wages are minus $69.96 and Ballot Clerks are minus
$109.20
4150 Financial Administration
Special audit done due to change in town Clerk personnel and a Lien Search is done in April. An audit will be $12,000.
4191 Planning and Zoning
CIP will meet in August plus two more meetings.
4194 General Government Buildings
Cheryl advised she has been trying to reach the Clock Service person. George Cilley will contact him to see what his plan is.
4195 Insurances
Single payments are paid on all three insurances. There are four cruisers that are currently insured per Cheryl. One and perhaps two will go to public auction.
4199 Other General Gov’t
Milfoil remediation discussed.
4210 Police Department
Overtime questioned. Money coming in would be offset. There has been some unexpected and unplanned expenses under rental. The town pays electricity and the owner pays the heat. Radios have been purchased.
4220 Fire Dept
FCC license is still being worked on per Cheryl.
4225 Rescue Squad
Funds will be transferred from the billing fund for payroll at the end of the year. Calls are up 30% over last year.
4240 Building Dept.
The Building Inspector is paid per on call basis and does the inspections, but not do the paperwork per Cheryl Behr.
4312 Highway
Two full time employees, some money left for wages. $7624.55 left for overtime estimated for rest of year. One person is on administrative leave. Cheryl advised the Highway Department remaining budget is now 39.25%. A spreader for calcium chloride has been purchased. Dick Keller, Chair stated that Cheryl has done a great job in juggling funds to which she replied that Barry Wheeler has been very helpful.
Cheryl advised she does not get paid to attend the Budget Committee meetings, however, since Maureen is working 20 hours a week, she can take compensatory time on Friday mornings.
The second quarter manifests (detailed report) were looked at and discussed.
Cheryl handed out new Budget Committee Worksheets and the board will critique them and make any suggestions prior to handing them out with a letter of explanation to the Department Heads in September.
Dick Keller handed out a Warrant Article Projections sheet for 2013, showing what is available now and what is needed for 2012 through 2015 for the Budget Committee’s perusal. Board comments are encouraged.
Another form discussed is a receipt for reimbursement form which needs to be approved by Department Heads.
Jon Marden will procure information on an upcoming seminar for Budget Committee members.
The next Budget Committee meeting is scheduled for:
OCTOBER 18, 2012 AT 6:30PM
Meeting Adjourned at 8:30pm
Respectfully submitted
Marjorie R. Cilley
Secretary