Budget Committee Minutes 07.21.16

July 28, 2016 Karen Hambleton Budget Committee, Minutes 0

BUDGET COMMITTEE MINUTES July 21, 2016

TOWN OF BRADFORD

BUDGET COMMITTEE

Meeting called to order at 6:30pm by Beth Downs.

Members Present

Beth Downs; Dick Keller; Chris Mock; Kathy Rodgers; Michael James; Dave Nunnally; Karen Hambleton, Town Administrator; John Pfeifle, Selectman

Review and Consideration of Minutes

John made a motion to approve minutes of May 5, 2016. Dick seconded and the minutes were approved unanimously. It was noted that although there was a meeting scheduled for June 23rd, it was not held as there was not a quorum.

Discussion of RSA #32; Rules of Procedure:

Dave is working on this using the Planning Board’s document as a starting point.

Code of Conduct:

Dave is working on this in conjunction with the Rules of Procedure.

School Tax Impact:

Dave was not able to attend the June 7th School Budget Meeting. Nothing to report.

Review Second Quarter Expenses:

  1. Executive: 47% of the budget remains. Extra funds were spent during the transition to the new Town Administrator.
  2. Election, Registration & Vital Statistics: 42% remaining in the budget; two elections remaining: Primary and National.
  3. Financial Administration: 48% remaining; software costs incurred in first quarter; no questions or concerns.
  4. Revaluation of Property: 53% remaining; no questions or concerns
  5. Legal: 37% remaining; expenses have gone towards issues with Autocraft on Rt.114 and pending PSNH legislation; we expect a ruling on Autocraft soon.
  6. Planning & Zoning: 56% remaining; within budget, no questions or concerns.
  7. Govt. Bldgs: 31% remaining; credits to be applied to TH repair and expense will bring this more in line with the budget.
  8. Cemetery: 76% remaining; within budget, no questions or concerns.
  9. Insurances: 66% remaining; just paid 2nd half of this year’s workers comp and liability.
  10. Other General Govt.: 88% remaining; within budget, no questions or concerns.
  11. Police Dept: 54% remaining; within budget, no questions or concerns. It was noted that we currently are fully staffed with 3 F/T officers and the P/T chief.
  12. Fire Dept: 43% remaining; no questions or concerns. It was mentioned that the new tanker is now in service and the gear extractor/dry project is in the works.
  13. Rescue Squad: 96% remaining; no concerns waiting on bill from Henniker.
  14. Building Dept: 35% remaining; the Select Board is addressing the overage with the Building Inspector.
  15. Highway Dept: 54% remaining; within budget, no questions or concerns.
  16. Transfer Station: Within budget, no questions or concerns.
  17. Remaining budget lines all within budget, no questions or concerns.
  18. Overall Operating Budget has 54% remaining.

Other Business:

Capital Expenses –

The new fire truck has been delivered and the old tanker is now at the Highway Garage. It will be converted into a plow truck. They will be reusing the tank and a used dump body has been purchased for $3200. There were questions about the handicapped door at Town Hall and the existing boiler there.

Monthly Meeting:

Michael suggested that the Committee pick a consistent day/time to meet. Dave motioned, it was seconded by Chris. The motion passed with a vote of 4-2 and one abstention. The group agreed that the meeting will be cancelled if there is nothing to discuss. The meeting time was decided as the 3rd Thursday of the month at 6:30.

Trustees of the Trust Funds:

Michael indicated that the Trustees of the Trust Funds were planning to update their investment planning strategy at their meeting on July 29th. He stated that it would be conservative and include the Capital Reserve Funds. He indicated the trust would benefit long term from better investments. John suggested they share the strategy with the Selectmen.

Bridge Funding:

Funding for bridges was discussed with a focus being on when and how reimbursement from the Federal and State level works.

CIP:

Chris indicated in interest in serving as the Committee’s representative to the CIP. Dick motioned, Beth seconded and the vote in favor was unanimous.

Budget Committee – next meeting August 18th at 6:30 at BACC.

As there was no further business to come before the Committee, meeting adjourned at 7:35 pm.

Minutes submitted by Karen Hambleton.