BACC Governance Board
Meeting Minutes
September 13, 2011 4:30 pm
Present: Bruce Edwards, Debbie Flinkstrom, Karen Hambleton, Margaret Raymond, Jim Valiquet, Harry Wright
Absent: Will Hurley, Robert Manchester, Ona Ruchti
The meeting opened at 4:48 pm.
Minutes from the July 12th and August 9th meetings were approved.
Maintenance – Lights in the back hallway need to be replaced. Bruce will ask for help with the project because it’s so high.
KAP – School started on August 29th and Miss Nicole is back as our teacher. Enrollment is low this year, though we have added one student since the beginning of the year. Preparation for Bradford Fun Day is underway. We are recruiting volunteers, donations of food and items for the White Elephant sale.
Parks & Rec – Several extra meetings have taken place to prepare for Bradford Fun Day and plans are coming together. It would be helpful to start the planning earlier next year.
CAP Lease – The lease was signed at the new rate.
Memorandums Of Understanding – It was agreed that we are still a Governance Board and at this time, this is the most expedient and least expensive way to run the Community Center. As a committee of the Town, we are covered under their liability insurance.
Volunteer forms were passed out. These are the forms that all town volunteers must complete.
It was noted that the dumpster was very full late last week. There appeared to be quite a bit of household trash in there. We need to get a sign stating that the dumpster is for Community Center use only and that violators will be prosecuted. Karen will contact Cheryl.
The group agreed that the Governance Board should formally request to be a Town committee. Jim will draft a letter to the Select Board.
Jim shared a draft of the Facility Rental/Use Agreement. We may need to collect ideas on what should be included on the application, review the suggestions and vote to adopt a final draft.
Jim reported that he has learned how to work the key system.
A motion was made to adopt the Facility Rental/Use Agreement. It was passed unanimously.
The meeting concluded at 5:55.
Respectfully submitted,
Karen Hambleton, Secretary
Next work session: September 27th 4:30pm
Next meeting: October 11th 4:30pm