Minutes from September 5, 2012
The Board Meeting for the Trustees of Brown Memorial Library was called to order at 6:03 p.m.
Attendance: Mary Chris Duncan, Nola Jordan, Patty Furness, Lorraine Macleod, Erica Gross, Connie Scheffy, Bea Howe, Meg Fearnley, Rod Jones
1. The secretary’s report was accepted as presented.
2. A motion was made and passed to accept donations to Brown Memorial Library in August in the amount of $1,150.00. $1,000.00 of that amount was a donation specifically for children’s books that was given in memory of the donor’s mother-in-law, who was an avid reader and school teacher. The Labor Day book sale netted $330.00. Otherwise, our finances are about as expected for this time of year. The Treasurer’s Report was accepted as presented.
3. Circulation figures for last month show a few decreases, particularly in the area of children’s material, but Meg hopes that will change once school is in full swing. The Librarian’s Report was accepted as presented.
4. Under Old Business, the Trustees finalized the revision of our Policy for Public Internet Access. Copies will be made available to patrons immediately.
5. The Trustees examined and revised Garry’s draft of the personnel section of the library policies. We agreed that most of the material really belongs in job descriptions for the various employees and that the personnel item should simply refer people to the job descriptions. Nola will type and distribute a draft of the entire policies document as well as a draft of the Librarian’s job description before the next meeting. We still need to review job descriptions for other library staff.
6. Nola mentioned that the slide show presentation on India will take place on Wednesday, October 24, at 7:00 pm.
7. Under New Business, the Board agreed with Bea’s plan to make no increases in the 2013 budget except, we hope, for a small increase in the salary line item. So far this year we have managed to stay within budget and on the few occasions when something unexpected has come up, we have been able to cover it from special funds. Bea expects to present the budget at the October meeting. Patty gave voice to all the Trustees’ awe at how efficiently Bea handles the complexities of the treasurer’s job and how easy she makes it look.
8. Meg reported that she has hired a new page, Shelby Hearne.
9. The Trustees voted to ask the Selectmen to appoint Erica Gross as an alternate trustee.
The next meeting will be Wednesday, October 3, at 6:00 p.m.
The meeting was adjourned at 7:10 p.m.
Respectfully submitted,
Nola Jordan
Secretary