Minutes from October 3, 2012
The Board Meeting for the Trustees of Brown Memorial Library was called to order at 6:00 p.m.
Attendance: Mary Chris Duncan, Nola Jordan, Patty Furness, Garry Kalajian, Erica Gross, Connie Scheffy, Bea Howe, Meg Fearnley, Rod Jones
1. The secretary’s report was accepted as presented.
2. A motion was made and passed to accept donations to Brown Memorial Library in September in the amount of $495.22. $330.00 of that amount was the proceeds from the Labor Day book sale. Otherwise, things are going along about as expected. The Treasurer’s Report was accepted as presented.
3. Circulation figures for last month show a big uptick in the number of e-books downloaded and a substantial drop in the number of children’s materials circulated. Meg explained that part of that decrease is due to the fact that the Kearsarge Area Preschool children have not been coming to the library for the past couple weeks because the sidewalks are unsafe – or non-existent. They normally take out a selection of books. Meg noted that the library has received the generous gift of a Kindle that patrons will be able to borrow.
4. A decision was made to tackle New Business before Old. Some of the shingles on the roof are curling. This may or may not be a big problem, but it needs checking out. Meg and Bea will go through the construction records to find out who installed the roof. If possible, we will ask them to make an inspection. If not, we will contact someone else. In a related issue, Erica has contacted Steve Patten who has agreed to look at the trees along the rear property line and make a recommendation as to how to proceed.
5. The Columbus Day weekend book sale will take place on October 6.
6. Under Old Business, the Trustees approved the proposed 2013 budget. The only line item to show an increase is personnel, resulting in an overall increase of 2 per cent. Our request now goes to the town budget committee.
7. After making a few final changes to the most recent draft, the Trustees voted to approve the revised Library Policies. Copies of the policies will be available upon request.
8. The Trustees also approved the Position Description and Terms of Employment for the Librarian. We still need position descriptions for assistant librarians, library assistant, and page. Connie will check the Trustees’ Association web site and Meg will look at neighboring libraries to see what they have done.
9. Bea reported that we need to purchase not only a new computer but also a new laser printer for Meg’s office. The Trustees concurred.
The next meeting will be Wednesday, November 7, at 6:00 p.m.
The meeting was adjourned at 6:55 p.m.
Respectfully submitted,
Nola Jordan, Secretary