DRAFT DRAFT
TOWN OF BRADFORD
NAC STEERING COMMITTEE MEETING
JANUARY 24, 2008
7:00PM
Roll Call and Call to Order:
Tom Riley, Chair called the January 24, 2008 NAC Steering Committee to order at 7:05pm with Andrew Pinard, Selectman representative, Phil LaMoreaux, Everett Kittredge, Kevin McKenna, Eileen Kelly, Dawn Rich, Correspondent, Cheryl Behr, Administrator present.
Review and consideration of January 14, 2008 minutes:
The minutes were accepted as presented.
OLD BUSINESS:
Report on meeting with Selectmen on Tuesday, January 15, 2008:
Tom Riley, Chair advised that the original motions were accepted with contractor bids for building the road were revised after discovering that no references had been checked for them. Due to some questions to compatibility of these bids, this is still in progress. A motion was made to recommend to the Selectmen the following Warrant Articles:
1. The Bond Article for the Road Realignment – Not to exceed $201,244.00
2. Highway Garage, Salt Shed and Police Station Design & Build (Including Site Work and buildings for the Highway and Police station that would
Connect to that Road) – $2,059,212.00
3. Highway Garage, Salt Shed and Site Work, and Site Work for Police Station.
$ 103,024,000.00, plus $ 50,000.00.
The second motion was made to provide the Selectmen that the committee believes there are two qualified construction companies but do not wish to finalize one at this time as a reference analysis is in process. The third motion was to advise the Selectmen that the recommended dollar amount of $201,244.00 for the road and if the Site Work is also done, that would be reduced by $5,000.00. A fourth motion was to suggest to the Selectmen a separate Warrant Article be prepared for Contract Services, and left the amount for that up to the Selectmen. The Selectmen recommended that the Warrant Articles be submitted to the Budget Committee for their perusal.
Report on check of references, etc. for the building and road contractors.
Andrew Pinard, Selectman representative called several projects both completed and in progress being done by CMGC and in summing up the review advised, it sounded that everyone in general had very positive experiences with this contractor. How well they maintained the site, how on top of the project they were with their subcontractors, making sure they were met and they were very schedule and project oriented were all comments received.
Report on references from Belinda Glennie on the Road.
Bindy Glennie advised all the responses regarding Hiltz were top shelf. She also reported that she did not have a chance to ask the specific questions, since the replies were spontaneous and positive.
Motion was made by Everett Kittredge that the references on both bidders appear to make them acceptable, and judge the references thereby. Phil LaMoreaux seconded the motion. Motion carried 5-0.
Everett Kittredge advised additional information was received from Horne and the same statement from CMGC and he tried to meld the two scopes of work into an Addendum document. These were gone over. Addendums on file for both Police Station and Highway Garage.
Motion was made by Kevin McKenna for the bidders to confirm the scope of work they are proposing is as we asked before, plus what is in this addendum presented tonight. Seconded by Phil LaMoreaux, motion carried unanimously.
This is actually a clarification of expectations, per Everett Kittredge.
Motion was made, seconded and passed for this to be faxed out by the town office, followed by a hard copy with a return date of February 1, 2008.
Phil LaMoreaux questioned a sprinkler system. Everett Kittredge responded that the Police holding cell will have a sprinkler. Everett also advised there is no cistern in the plan at this time.
Report of Comparison of Bradford and Sutton Highway Garage:
Tom Riley, Chair presented an analysis and comparison of the Town of Sutton projected Highway Garage and Salt Shed vs the Town of Bradford. This is based on data provided by Todd Thompson of Trumbull Nelson at a meeting attended by C. Baer, M & E. Kittredge on January 21, 2008. Everett Kittredge went over it in detail. (Copy attached)
No Report of Building Subcommittee available.
No Report of Financial Subcommittee available.
Report of Town Hall Renovations subcommittee:
Audrey Sylvester presented a report regarding town hall window restoration with estimates as well as reporting on painting the town hall. The Historic Henry Backdrop Update states: Show Works of East Barre, Vermont, has submitted a service agreement in the amount of $1,715.63 to install the historic Henry Pained Backdrop on the stage of the Town Hall. A fire retardant sleeve will be fabricated to safely surround the rolled-up backdrop. Show Works will confirm the installation date shortly. 50% of the cost and a signed service agreement needs to be sent to Show Works to guarantee the project. The invoice has been e-mailed to the Town Administrator for processing. The remaining 50% will be paid on the day work is completed. Reports on file. Everett Kittredge questioned if vinyl siding has been considered rather than painting. Everett also pointed out that in the corner of the building where it has deteriorated; there is a streetlight which brings in many insects which builds up in the corner. Street light should be moved.
No Report from Communications subcommittee.
No Comments or questions from attendees.
Motion was made, seconded and passed to hold the next meeting:
Monday, February 4, 2008 at 7:00 pm
This meeting will be held to prepare to make a commitment to present to the Selectmen at their February 5th meeting. The Budget Committee also meets February 5, 2008.
Andrew Pinard questioned if any elevations has been done. He suggested using balloons to mark where the tops of the buildings would be.
Meeting adjourned 8:15pm
Respectfully submitted
Marjorie R. Cilley
Secretary