Call to Order and Roll Call 7:04 pm
Present: Katie Olohan (Chair), Carol Troy (Vice Chair), Carol Meise, Rich Olohan, Steve Chase, alternate, seated for Laurie Colburn, Mel Pfeifle, Select Board representative, Joined at 7:10 pm
Absent: Laurie Colburn, Shanna Griffin, Alternate: Kristen Mihaly
Also Attending: Dan Higginson
Review & Consideration of the April 25th, 2023 minutes.
Motion: Carol Troy moved that the April 25, 2023 minutes be approved.
Second: Carol Meise
Decision: 5-0
Review & Consideration of site walk minutes May 17th, 2023
Motion: Carol Meise moved that the site walk minutes of May 17, 2023 be approved.
Second: Carol Troy
Decision: 5-0
Review & Consideration of Site Plan application Map 11 Lot 58
Cottage and tent site rentals
Motion: Carol Meise moved that the Site Plan application for Map 11 Lot 28 be accepted as complete.
Second: Carol Troy
Decision: 5-0
Public Hearing: Site Plan- Applicant Ashley Miller Map 11 Lot 58 opened to the public at 7:08 pm.
Katie Olohan: Notices of the hearing were mailed and posted on the Town website. Full legal application read into the record by Katie Olohan:
This is for site 11, lot 58, the owner of record is Ashley Miller, the address is 3087 Route 114, Bradford, New Hampshire, existing use is residential consisting of single-family home and cabin rentals, no tent rentals (revision of plan), this lies within a residential/business zoning district, all fees have been paid in full.
Discussion:
Dan Higginson: The existing cabins will be rehabilitated, beginning with one cabin. No new construction. Approval is sought for all cabins so work can continue. There is a state septic approval. The site walk confirmed the use. During the site walk Fire Chief Nowell requested hard-packed crushed stone in the driveway to facilitate fire trucks. That has been added to the plan.
Katie O: Is there regional impact? Discussion among board members and Dan H. determined there was no regional impact. Consensus is that there is no regional impact.
Motion: Carol Troy moved that the record reflects that this project has no regional impact.
Second: Mel Pfeifle
Decision: 5-0
Public Input: No input about the project. Public Hearing closed: 7:14.
Board discussion:
Carol T: Asked about proximity of leach field to the driveway. Dan said drive does not go close to leach field. Dan responded that driveway has not changed.
Carol T: Asked about vinyl plank stockade trash container. Dan commented that this is generally what is used. Dan agreed that the vinyl could be changed to wood.
Carol M. Asked about condition of septic. Dan replied that it will be first. If the septic needs replacement, that will be done.
Katie O: Read remarks from the Fire Chief: Road surface be accessible year-round, fire extinguishers existing in all cabins per RSAs, Dan responded that there will be a 4-inch substrate with crushed stone, code will be followed.
Carol M: All cabins will have smoke, fire, detectors and safety information for cabin occupants. All safety items will be in place per Building Inspector and Select Board approval.
Katie O: Question about Notes 18 and 22, Dan said those notes will be changed. Katie O: Asked about testing for septic and water. Dan responded that the water has been tested and there is a state approved septic plan in place. At building permit phase, the water and septic will be tested.
Mel P: The plans should be on file.
Katie: Are there boundary pins? Dan said all the pins are there. The registry of deeds has the site plan with the pins. Site plan contains deed reference. Dan says boundaries are solid. Carol asked that the Dombrowski plan be part of the file. Dan H. said he found it in the file. Dan will submit the Dombrowski plan for the file.
Rich O: Asked questions about power to the cabins. Each cabin has a panel. Building permit will take care of power work to be done.
Katie O: Water supply on the site plan? Dan: Yes, site plan shows the well. Percolation test? Dan responded that percolation rates are on the septic design.
Katie O: Sign permits will need to be approved. Dan said Ashlee will return with sign dimensions and lettering.
Motion: Carol Troy moved to accept site plan with changes discussed, scratch tenting areas, scratching # 11 with wood replacing vinyl, and roadway changes as approved, and submission of Dombrowski plan for the file.
Second: Carol Meise
Decision: 5-0
Closed hearing for comments: 7:39.
Appearances: Dan Higginson-Lot line of Adjustment Map 22 lot 16/18 review of conditions for Mylar signage – tabled.
Unfinished Business:
Update Rules and procedures to reflect RSA 91 – A-2 (Attending meetings via Zoom) Matt will be drafting updated rules. Needs to be available 10 days before the next meeting.
Update on Secretary position: Kathleen Bigford has accepted the position.
Public Comments: None
New Business:
Kris Foss and Doug Troy considered to join the Planning Board as Alternates. Kris Foss introduced herself and gave her background and reasons for wanting to join the Planning Board.
Motion: Carol Meise moved to accept Kris Foss as an alternate to the Planning Board.
Second: Mel Pfeifle
Decision: 5-0
Carol M: Shoreline document. Conservation Commission has read the document and is fixing typos in the draft. Zoning Board needs to read and comment.
Adjourn: Carol Meise moved to adjourn the meeting
Second: Carol Troy
Decision: 5-0
Meeting adjourned at 7:50 pm
Respectfully submitted, Kathleen Bigford