Draft Meeting Minutes
Town of Bradford
Planning Board
August 14, 2018 7:00 PM
Meeting called to order by Jim Bibbo at 7:05PM
• Roll Call
Claire James, Vice Chair (7:10pm) Jim Bibbo, Selectmen’s Rep
Tom Dunne Steve Chase, Alternate seated
Marlene Freyler, Alternated seated Carol Troy
o Doug Troy, Garrett Bauer; Alternates absent
o Carol Meise, Pam Bruss, Chair, absent
• To Do:
1. Review & Consideration of July 24th minutes.
Motion: Jim Bibbo motioned to approve
Second: Marlene Freyler
Decision: vote 3-0 in favor; Carol Troy & Steve Chase abstained
• Appearances:
1. 7:08pm Public Hearing opened for Map 17/Lot 58, 121 East Main Street. Holly Riley appeared to obtain a Change of Use to the existing site plan, modifying her property by reducing one apartment and converting it to a professional office space. There were no concerns raised by the public. The only Board concern was related to parking which had existed for the apartment previously and would be converted to support the office tenant. Steve Chase also noted that any signage needed when a tenant was secured would need to be approved by the Planning Board. The hearing was closed at 7:27pm.
Motion: Jim Bibbo motioned to accept the application as complete and approve the application
Second: Marlene Freyler
Decision: 6-0 in favor
2. 7:29pm Public Hearing opened for Map 7/Lot 2, 206 Bible Hill Rd., Subdivision request. Trisha Dunne appeared requesting approval to subdivide Map 7/Lot 2. The subdivision was approved by the Zoning Board previously and the Planning Board approved the request with a condition that updated deed descriptions are provided to the Planning Board. There was no public comment and the hearing was closed at 7:45pm.
Motion: Jim Bibbo motioned to accept the application as complete and approve the application with the condition that deed descriptions for the proposed new lots be provided to the Planning Board.
Second: Carol Troy
Decision: 5-0 in favor; Tom Dunne abstained
• New Business:
1. No new business was discussed.
• Planning Board Communications:
1. The Board reviewed a proposed change to their Rules and Procedures which would allow two members to participate on another Board or Commission at the same time. State law allows for no more than two Planning Board members to participate on another Board or Commission while current Bradford Planning Board By-laws does not allow for multiple members to have concurrent membership on another Board.
Motion: Steve Chase motioned to adopt the State rule, RSA 673:7, by adding “more than” to the Members and Alternates, item #4, wording.
Second: Jim Bibbo
Decision: 6-0 in favor
2. The Board discussed Alternate attendance and will review the Rules and Procedures related to Alternates at the next Planning Board meeting. They also discussed the size of the Board and whether a seven member Board was the appropriate size for the volunteer member pool, but did feel seven full time members were needed given the workload that is needed at times.
Motion: Jim Bibbo motioned to seat Marlene Freyler as a Fulltime Board Member filling the vacancy left by Garrett Bauer’s resignation.
Second: Tom Dunne
Decision: 5-0 in favor; Marlene abstained
3. Claire provided a Master Plan update stating there would be a Conservation Commission meeting in August which should wrap up that work. She also provided a follow up as to whether there was a State requirement that the plan be redone every 10 years. There is no rule that states it must be done although, when a Town is applying for grants, it is helpful to reference a Master Plan that supports the Grant request. Target completion of the plan is the end of October and Claire feels they are on track to meet that date.
4. The Board discussed the ongoing Gravel Pit inspections and the approval process, in general, for a new versus renewal, Excavation Permit. Claire stated that Barry Wheeler had not attended the inspection scheduled at his property and asked that they have the Select Board send Barry a letter requesting a status update on the pit. Jim Bibbo said the Town had already received notice that the pit was closing and Claire requested a written confirmation. The Board will keep Gravel Pits on the agenda and explore whether the Regulations need to be amended to delineate between new pits and pit renewals.
5. Marlene asked that Cemetery activity be added to the Capital Improvement Plan with more detail to be discussed at the 1st CIP meeting. The 1st meeting is scheduled for August 20th at 6:00pm and is tentatively scheduled for the 3rd Tuesday of the month at 6:00pm thereafter.
6. Claire asked that Laurie follow up on the Circuit Rider Invoices to ensure they have been paid and also has a Statement of Work that needs Select Board signatures for the 2018 Master Plan activity.
7. The Board discussed a Site Walk for Map 3/Lot 1, previously known as Autocraft. The Site Plan approval conditions for the parcel had reportedly not been met and the Planning Board needs to do a Site Walk review in time to allow the conditions to be corrected before snow falls, if necessary. The Site Walk is planned for September 8th or 15th at 10:00am. Claire will follow up with Karen on contact information for the current owner.
8. Laurie provided the Board with an overview of the current Planning Board budget against expenses. As of the end of July the Planning Board budget had expended 56% of the budget.
Motion: Steve Chase motioned to adjourn the meeting at 8:55 PM
Second: Jim Bibbo
Decision: 6-0 in favor
Meeting adjourned
Minutes submitted by Laurie Colburn