TOWN OF BRADFORD
PLANNING BOARD MINUTES
October 27th, 2020
7:00 PM BRADFORD COMMUNITY CENTER 134 EAST MAIN STREET & REMOTELY VIA ZOOM
The meeting was called to order at 7:00 pm
Members Present: Pam Bruss (Chair), Carol Troy (Vice Chair via Zoom), Carol Meise (via Zoom), Laurie Colburn (via Zoom), Sonny Harris (Alternate), Mel Pfeifle, and Michael James (Selectmen’s Rep).
Members Absent: Doug Troy (Alternate), Steve Chase (Alternate) and Tom Dunne.
Public Present: Gerald (Jay) Martin, Doug Southard, Claire James, Ken Milender, George Naughton and Engineer Bob Stewart.
To Do:
- Review and consideration of the September 22nd, 2020 minutes.
Motion: Carol Troy motioned to accept the minutes as written with edits.
Second: Mel Pfeifle
Decision: Carol Meise- Ayes, Michael James- Ayes, Laurie Colburn- Ayes, Carol Troy- Ayes, Pam Bruss- Ayes, Mel Pfeifle-Ayes.
Pledge of Allegiance at 7:06pm
Appearances:
- The Public Hearing was called into session at 7:08 pm for the 2021-2031 adoption of the Capital Improvement Program. Claire James gave an overview of the Capital Improvement Program.
- The Planning Board discussed the savings plan for the Town Hall repair. The Planning Board also discussed organization of Town Hall projects and costs.
- A breakdown of the Highway Department savings was discussed. The CIP Committee worked directly with the Highway Department; a specific organized savings plan was developed. The repair costs should be charted for each piece of equipment as well as the cost per hour to run equipment.
The Chipper item was discussed and the cost may decrease if a used one is purchased; the remaining funds will be allocated into the roads and bridges fund. Mel Pfeifle questioned the tax impact for 2020.
- The Fire Department savings was discussed.
- Bond items were discussed. The loader and possibly an early payoff to save on interest were discussed.
Motion: Laurie Colburn motioned to approve the 2021-2031 Capital Improvement Program as presented.
Second: Carol Meise
Decision: Carol Meise- Ayes, Michael James- Ayes, Laurie Colburn- Ayes, Carol Troy- Ayes, Pam Bruss- Ayes, Mel Pfeifle-Ayes.
The Public Hearing closed at 7:59pm.
- Continuation of Public Hearing- Applicant Jay Martin Map 7 Lot 68-
Jay Martin was present. The Continuation of the Public Hearing opened at 8:00 pm. Jay Martin updated the Planning Board that the LOMA C was accepted by FEMA on October 19th,2020 and is in process. The Planning Board discussed the reviewal process of the application with the applicant, the applicant is waiting for the LOMA overlay and DES Subdivision approval and agreed that the Planning Board is not delaying the application. RSA 676;4 was read into record for the Planning Board.
Motion: Laurie Colburn motioned to continue the Public Hearing on November 24th, 2020.
Second: Carol Meise
Decision: Carol Meise- Ayes, Michael James- Ayes, Laurie Colburn- Ayes, Carol Troy- Ayes, Pam Bruss- Ayes, Mel Pfeifle- Ayes.
The Public Hearing closed at 8:09pm.
- Continuation of Public Hearing for Map 6 Lot 99- 20 Jones Road -Applicant (s) George and Wendy Naughton-The Public Hearing opened at 8:10pm.
- The application was read into record. Engineer Bob Stewart gave an overview as to what the proposed site plan is. Pam asked if the plan has work sinks. There was a discussion of where containers are cleaned, the containers are not cleaned on site. Bob Stewart wanted to note the shape and cleanliness of the recycling center.
- Ken Milender from the Warner River Local Advisory Committee wanted to note that proper management will be needed and wanted to applaud the applicant for installing the septic for the discharge of the sink.
- A letter from the Conservation Committee sent to the board on 9/22/20 was read into record. The employee parking on the updated site plan was discussed. Carol Meise vocalized some concerns in regards to run off and the metal storage containers. The Planning Board discussed the setback requirements to the abutter. Bob Stewart explained that the storage containers are not permanent structures and there is no way to calculate impervious services. Ken Milender stated that there was evidence of erosion on the west side of the lot. There is a catch basin on the west side that appeared to be functioning. The WRLAC would be in favor of any sort of stormwater management practices.
- The Planning Board discussed possible larger swales to be put in place. Carol Troy questioned if DES would be inspecting Map 6 lot 99. Engineer Bob Stewart stated that there is no permit to inspect the lot. Bob Stewart also stated that they have not had any penalties from DES since being in business.
Motion: Michael James motioned to approve the employee Parking Area- update the site plan for limited 7 parking spots or 2 spots for non-permanent trailers.
Second: Laurie Colburn
Motion: Laurie Colburn motioned upon inspections in the year of 2021 during storm water events; to validate there are no run off concerns and the berm located on the west be cleaned by the applicant.
Second: Mel Pfeifle
Decision: Carol Meise- Ayes, Michael James- Ayes, Laurie Colburn- Ayes, Carol Troy- Ayes, Pam Bruss- Ayes, Mel Pfeifle-Ayes.
Motion: Laurie Colburn motioned the storage containment areas maintain the 30-foot setback requirements.
Second: Carol Troy
Decision: Carol Meise- Ayes, Michael James- Ayes, Laurie Colburn- Ayes, Carol Troy- Ayes, Pam Bruss- Ayes, Mel Pfeifle-Ayes.
Motion: Laurie Colburn motioned accept and approve the site plan application with the listed conditions.
Second: Carol Troy
Decision: Carol Meise- Ayes, Michael James- Ayes, Laurie Colburn- Ayes, Carol Troy- Ayes, Pam Bruss- Ayes, Mel Pfeifle-Ayes.
The Public Hearing closed at 9:34pm.
Other Communications:
- Attorney Christine Philmore is available for a Land Use Discussion. The Planning Board deliberated on meeting with Town Council for a non-meeting meeting. Pam will confirm a date and time with the Planning Board.
- The Planning Board Discussed the budget and would like to increase the budget for more resources to assist the Planning Board.
- The Planning Board discussed hiring a planner to help process applications.
Planning Board Communications:
The next Planning Board Meeting will be held on November10th, 2020 at 7:00pm at the Bradford Community Center on 134 East Main Street & remotely on the ZOOM platform. To access and participate in a Planning Board meeting using the Zoom platform, either:
- To join Zoom meeting online: https://zoom.us/j/309707493?pwd=WitYNjlENWhsNkdtNERrRjZiWlNiZz09
Meeting ID: 309 707 493
Password: 757403
or
- Use a telephone to dial one of the following numbers:
+1 929 205 6099 US (New York)
+1 312 626 6799 US (Chicago)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US
+1 301 715 8592 US
+1 346 248 7799 US (Houston)
And enter the following Meeting ID when prompted:
Meeting ID: 309 707 493
Password: 757403
Motion: Laurie Colburn motioned to adjourn.
Second: Carol Meise
Decision: Mel Pfeifle- Ayes, Carol Troy – Ayes, Laurie Colburn- Ayes, Carol Meise- Ayes, Pam Bruss- Ayes, Michael James- Ayes.
Adjourned at 10:00 pm
APPROVED Minutes submitted by
Katie Olohan
Planning Board Secretary