TOWN OF BRADFORD
SELECTMEN’S MEETING
JULY 22, 2013
5:30PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Harry Wright, Chair called the meeting to order at 5:34pm with Sonny Harris, John Pfeifle, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
APPEARANCES:
Marilyn Gordon-decision on trust fund setup – donations for fireworks:
Marilyn Gordon presented an e-mail from Dawn Pettiglio, Trustee of Trust Funds
Received on July 17, 2013 regarding RSA 31:95-b Appropriation for Funds Made Available during Year. This is in regard to funds received other than donations or 501C3 receipts authorizing the Selectmen to accept and expend without further action by Town Meeting. John Pfeifle thanked Marilyn Gordon, Treasurer and Dawn Pettiglio, Trustee of Trust Funds for checking into this for the town.
Motion was made by John Pfeifle to establish a Town Hall Restoration Maintenance Trust account and a second account for the 4th of July Celebration and if not used the contingency would go to the Library and Community Center at fifty percent each. Seconded by Sonny Harris. Motion carried 3-0.
Mention was made that a $20.00 donation for the 4th of July fireworks was received from an out of town person and will be deposited into this new account. Marilyn Gordon, Treasurer, read a note from the donor. Marlene Freyler will write a thank you to the donor.
REGULAR BUSINESS:
Tax Sale on Saturday, July 27, 2013 at 10:00am:
John Pfeifle advised he has put up more signs at the outer locations.
The Selectmen have agreed to meet at John Pfeifle’s at 8:30am prior to the upcoming Auction. A board will be provided to keep tract of the events. Cheryl Behr will write up a Purchase and Sales Agreement. It was reiterated that bidders are made aware if a person wins the bid, but does not pay the total bid price in thirty days, they lose their twenty five hundred dollar down payment which is non refundable. John Pfeifle requested Cheryl Behr take care of the financial aspects and Marge Cilley to take any notes at the auction. Twenty four hundred dollars was spent on advertising for the auction.
Personnel action forms for signature:
The Selectmen reviewed and signed personnel action forms for re-hires.
Ambulance out of service:
The ambulance is out of service for a period of time and it is unknown as to how long it will take for the repairs to be completed. Presently, New London and Henniker will take our calls.
Discuss policy for asset recording:
Cheryl Behr advised 2004 was when the town was required to record the assets and at that time everything was listed. Subsequent years, most towns recorded $5,000. This has not been approved by the Selectmen for some time per Cheryl. Harry Wright questioned if the spread sheets prepared for the budget Committee and CIP were depreciated values or purchased values, to which Cheryl advised they are purchased values. Harry Wright stated town buildings should also show on the list as assets. Cheryl advised Department Heads should make the correct adjustments to equipment. This was suggested this be done in November for preparation of town meeting.
Motion was made by John Pfeifle to limit the asset log to $5,000.00 and above and to be reviewed by the Selectmen by the end of the calendar year. Seconded by Sonny Harris. Motion carried 3-0.
French’s Park signage:
John Pfeifle stated that French’s Park could use some freshening up.
It was also noted that people were walking in from the street, and should be monitored. After much discussion, it was suggested there be one sign with all concerns listed to be placed in the area of French’s Park. Some valuable space is being used for trailers and needs to be checked out. Cheryl was asked to come up with an idea for a sign for next weeks Selectmen’s meeting.
Accounts Payable and payroll manifests were reviewed and signed.
Meg Ames questioned the letter being sent to the owner of the corner house on Old Warner Road and Route 114.
John Pfeifle discussed his visit with the Newbury Selectmen last week regarding the suggestion of joining towns Transfer Station and Police Department which were used as examples. John Pfeifle requested Cheryl to write a letter to the Newbury Selectmen to add a Budget Committee member with the Selectmen and Administrator to address this
discussion of the towns working together. Will Hurley, Budget Committee has volunteered to be Bradford’s representative.
Lake Todd Dam:
Discussion continued from July 22, 2013 meeting regarding who is in charge of the flood gates on LakeTodd.
Discussion ensued regarding a possible location for a barn to be built to house 127 animals for a group who is thinking 2.5 or 3.0 acres would suffice, and have it in Bradford. Some of these animals were available for viewing at the 4th of July celebration. Mention was made that the former Marshall Barn could be put back together at the old Marshall property. John suggested that the Selectmen, Bruss ‘s and John Mock get together to discuss further and keep the board up to date on decisions. George Cilley stated that the Historical Society has just spent several thousand dollars to clear off the land around the property they are using.
Review and Consideration of minutes:
July 15, 2013 minutes:
Motion was made by Sonny Harris to accept the July 15, 2013 minutes with the edit that on page one, first sentence should read and found no physical evidence of a survey done etc. Motion seconded by John Pfeifle. Motion carried 3-0.
July 1, 2013 minutes:
Motion was made by John Pfeifle to approve the July 1, 2013 minutes as presented. Motion seconded by Sonny Harris. Motion carried 3-0.
No other business to come before the board, meeting adjourned at 7:20pm
Respectfully submitted
Marjorie R. Cilley
Secretary