DRAFT DRAFT
TOWN OF BRADFORD
SELECTMEN’S MEETING
SEPTEMBER 30, 2008
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the September 30, 2008 meeting to order at 6:00pm with Andrew Pinard, Charles Meany, Cheryl Behr, Administrator, Marilyn Gordon, Treasurer, and Marge Cilley, Secretary present.
Review and Consideration of the September 16, 2008 minutes:
Motion was made by Andrew Pinard to approve the minutes of September 16, 2008 as presented, seconded by Charles Meany. Motion carried 3-0.
Appearances:
William Kranz came before the Selectmen as a member of the Recycling Committee. Mr. Kranz advised they have received information easily from outside agencies, however have had trouble obtaining requested information from the town Administrator’s office. He does not want to antagonize the office, or themselves, as they cannot work blindfolded but advised they just received a packet of information they have been waiting for, for two weeks. As Peter Fenton, Chair advised, the office is busy doing other work, and perhaps it would be advantageous to get a time frame for whatever is requested from the Administrative Office. Mr. Kranz asked if it would be possible to have a tentative preliminary hearing with the Selectmen by the end of October. Peter Fenton, Chair advised they could meet at one of the Selectmen’s scheduled meetings, or give the report to them in writing.
Steve Lucier, Road Agent advised that when the gate to the dump is open off Route #103, when the town trucks are going in and out, people are going in and using the dump when it is actually closed. Steve is looking for a way to deter this and thought a sign would be in order.
Motion was made, and seconded to put up a “No Unauthorized Admittance” per order of the Selectmen sign. Motion carried 3-0.
Charles Meany complimented Steve Lucier, Road Agent for coordinating the electric for the new Town Sheds between the electrician and Public Service.
Charles Meany advised that since they have had the plans for the footings and foundations engineered, and they had a conference at the town sheds with the building inspector, the concrete person, Steve Lucier, Road Agent, and Mike Sailer, about twenty three thousand ($23,000.00) has been added on to the cost with the way the footings and foundations are presently engineered. At this time, they are requesting the concrete contractor actually draw up a plan that would be suitable and run it by Mr. Eckman, Eckman Engineering to see that it meets his engineering standards, and if so, redesign the plans, stamp them and hopefully that the cost incurred will not be as great as they are now estimated.
Charles Meany advised he has talked with Bob Stewart, Jr, RCS Design and Barry Wheeler and/or Matt Ordway will be installing the septic at the Town Sheds, with the help from some other volunteers. .
Matt Ordway discussed the septic system at the town sheds, and Charles Meany advised he should get in touch with Hank Thomas regarding some expertise in this field. Also, Mark Keith has volunteered to help with the installation. There is a complete set of plans in the office. Matt Ordway also advised they do not want building people driving on the new system. Matt reiterated it is very important for the plans to be correct.
Cheryl Behr, Administrator questioned when the building would be delivered. Charles advised it is being built at this time, but no delivery date set at this time.
Andrew Pinard expressed his concern that the Town of Bradford is paying for the contractor’s education. Charles Meany advised the Selectmen are the ones who missed the engineering requirements. The price of the concrete as was bid is not arguable, what is being contended now is the additional concrete and metal (from 50’ of steel to 150’ of steel) in each pad plus the additional concrete that was not calculated in the original bid.
Andrew Pinard advised he wants any negotiations that happens, the contractor will take a portion of the responsibility, and the town does not assume it is all their responsibility and continue to write checks to the contractor. Any change order will come before the Selectmen.
Steve Lucier, Road Agent advised the West Meadow Bridge contract was signed today and completion is scheduled for June 1, 2009.
Bob Stewart, Sr. advised that Barry Wheeler, Wheeler Construction did a great job in installing the septic system at the Community Center.
Steve Lucier, Road Agent advised he has been given the correct chemicals for the well treatment at the Town Sheds, and it will be taken care of soon, when questioned by Charles Meany.
Steve Lucier, Road Agent advised the Building Inspector and the State has inspected the Alder Plains Road property in question, and the State will be forwarding letters with copies to the Selectmen.
Regular business:
Accounts payable and payroll manifests were reviewed and signed.
Personnel manual was signed, and ready for handing out.
Other material requiring signatures were:
Merrimack County materials, Timber tax bill and warrant.
Intent to cut for Rodney Patenaude for Map 11, Lot 32.
Plan redraw expense for Community Center. Barry Wheeler advised plans were redrawn at the Community Center septic for a charge of one hundred sixty ($160.00) to turn the tank and pump. Barry Wheeler also mentioned the toilet that has been leaking in the Community Center and questioned if it is being taken care of. He was advised the parts have been ordered at this time.
Motion was made by Charles Meany to pay Barry Wheeler for the change fee of one hundred sixty ($160.00) dollars. Seconded by Peter Fenton. Motion carried 3-0.
Motion was made by Andrew Pinard that any expenses, any changes for any contracts that have been established for either permit accepted proposal or bid, any adjustments that are going to result in an additional cost to the town must be authorized by someone appointed by the Selectmen, which would give Cheryl Behr, Administrator authorization to do. Charles Meany seconded the motion. Motion carried 3-0.
Motion was made by Andrew Pinard for the Selectmen to meet on a weekly basis. No second and no vote was taken.
Also signed was MS-5
Budgets have been distributed to all the departments, and the Planning Board has returned theirs.
Town properties available for sale were listed and discussed.
Motion was made by Andrew Pinard to sell the available town properties. Peter Fenton seconded the motion. Charles Meany voted no. Motion carried 2-1.
Cheryl Behr, Administrator will continue working towards selling the parcels.
Cheryl Behr, Administrator questioned if there were any plans to do any work on the town hall this year. Consensus was yes, and Cheryl will work on some plans for creating space for additional workers. Cheryl Behr, Administrator advised they have not heard from Audrey Sylvester regarding the Town Hall Renovations since she was notified of turning the heat off upstairs.
Cheryl Behr, Administrator advised the Transfer Station manager has requested permission to rent a 16’ x 8’ POD for one hundred twenty five dollars ($125.00) per month for the month of November plus $ 75.00 per hour transport pick up fee for approximately three hours for people to drop off TV’S. Public charge would be $5.00 for 19”, $10.00 for over 19” and $20.00 for consoles.
Charles Meany suggested the newly formed recycling committee may address the on going issues, such as tires, TV’s, Computers, and Consoles.
Motion was made by Andrew Pinard to not approve a container for TV disposal at the Transfer Station. Peter Fenton Seconded the motion. Motion carried 3-0.
Discussion ensued regarding people at the Transfer Station not taking any cash, but need checks or coupon.
Assessing services responses – Only two people have responded with estimates.
Budget matters, benefits and wage issues will be discussed in Non-public session.
Motion made by Andrew Pinard to go into non public session under RSA 91A, C 3 II
(Personnel and Contracts)At 7:15pm. Seconded by Charles Meany, Motion carried 3-0.
Out of Non Public session at 8:30pm.
Motion was made by Charles Meany to seal the minutes of the Non Public Session. Seconded by Peter Fenton, carried 3-0.
November 22, 2008 tentative date set for the Selectmen’s Coffee meeting.
Other topics discussed were the conduit for the electrical and crushed stone and sand for the new highway garage septic could be additional expenditure per Charles Meany. Propane furnace needs a change order, and Mike Sailer needs to provide figure.
There has been no further contact from contractor regarding the roofing of the Fire Dept. roof per Cheryl Behr, Administrator.
Job applications were discussed for cleaning of the Community Center.
Meeting adjourned 8:55PM
Respectfully submitted,
Marjorie R. Cilley
Secretary
UNAPPROVED