DRAFT DRAFT
TOWN OF BRADFORD
SELECTMEN’S MEETING
OCTOBER 7, 2008
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair called the meeting to order at 6:00pm with Charles Meany, Andrew Pinard, Marilyn Gordon, Treasurer, Cheryl Behr, Administrator and Marge Cilley, Secretary present.
Review and Approval of the September 30, 2008 minutes:
Motion was made by Andrew Pinard to approve the minutes as presented. Seconded by Charles Meany. Motion carried 3-0.
Motion was made by Andrew Pinard to approve the non-public minutes as presented. Seconded by Peter Fenton. Carried. 3-0.
Appearances:
Marlene Freyler came before the Selectmen regarding the Independence Day Parade.
She wishes to change the hours of the Parade from the current scheduled time of 4:00pm to 2:00pm. Another topic of concern is the noise generated from the Fire Equipment and the Police Dept.
Motion was made by Andrew Pinard to instruct the Selectmen to write a letter to the Fire Chief requesting he restrain his drivers, if they wish to be in the parade, from expressing such exuberance with the horns. No Second, No Vote taken.
It was brought up that the Police Dept. as well should receive a letter, as they too were making much noise and they in fact lead the parade. Marlene will check with other Town’s rules of noise levels in their parades, and will contact the Bradford Fire Department. Marlene also inquired about any thoughts on throwing candy. Also questioned was if the runners carry their own insurance, and Marlene will check into this.
Marlene advised when she talked with the Church they said 2:00pm for the parade, but she was corrected by Fred Hubley and she advised she had only spoken to Steve Manley who is one of the Church Fair Co-chairman. Peter Fenton, Chair advised Marlene should talk further with the Church Fair Committee. Much conversation ensued.
Phil LaMoreaux, Chair of the Planning Board came before the Selectmen regarding gravel pit concerns. Mary Pinkham-Langer had gone around town with the Building Code Enforcement Officer and looked at outstanding gravel pit issues. In checking on Map 4, Lot 5 it was stated that there was evidence in the roadway leading to the site that there was active excavation. There was never any gravel pit permit filed for that lot. The Board’s concern is there might be gravel tax due the town that has never been filed. If there were a Gravel Pit Excavation Permit filed, there would be a required reclamation of some sort, referenced RSA 155-E. Phil LaMoreaux, Chair of Planning Board advised if the Selectmen required help in assessing the Gravel Tax, he felt Mary Pinkham-Langer would be willing to come out and look at it. Also, there is probably reclamation needed, but since there was no permit ever filed with the planning board, it is beyond the planning board’s authority to do anything. Marcia Keller, planning board member also brought up the current use status of said pit. Consensus of opinion was that the Selectmen write a letter to Mr. Payson requesting he come before the Planning Board by their November 11, 2008 or Legal Counsel will be involved. Marcia Keller requested the Selectmen forward a copy of the letter to the Planning Board so they will know what has been done.
Phil LaMoreaux, Chair also brought up that applicants have received comments back from Department Heads advising there is no concern, then Building Permit Issues arise from the Fire Dept. He advised that it would perhaps benefit everyone involved if the Fire Dept. would pay attention to the Site Plan Review and provide their input up front. Two areas of concern coming to mind were the Fitness Center and the Day Care of J. Selby’s Site Plan.
Motion was made by Andrew Pinard that all Departments have communications with an applicant with a Site Plan Review to formalize what their requirements are in writing to the Applicant, so that there can be no confusion on either the part of the Planning Board or the Applicant as to what the requirements or responsibilities are. Charles Meany seconded. Motion carried 3-0.
Andrew Pinard brought up a letter regarding changes to conditions of Building Spaces etc. requiring a filing of a valid septic plan to DES. Discussion ensued. Charles Meany advised he has a call into Jim Falicon for clarification of this new rule.
Beth Rodd came before the Planning Board advising she and Barbara French had met with several people to discuss concerns about winter coming and people being in need of fuel assistance and they have put together a Symposium in conjunction with Henniker to discuss problems and needs in both communities. It is hoped that some representation can be forthcoming for this meeting scheduled in Henniker on October 27, 2008 at 7:00pm, at the Community Center.
Michael Bellino came before the Selectmen regarding a meeting with the Selectmen on September 2, 2008 concerning school bus routes on Rowe Mountain Road. Mr. Bellino advised he had just been in a meeting with the bus committee and they told him they have not received a letter from the Selectmen and the Road Agent removing Rowe Mountain Road from the list, which was what he recalls was going to be done. He also said the Bus Committee advised they require a letter from the Selectmen as well as from the Road Agent. Peter Fenton, Chair apologized for the oversight, he did not realize the Selectmen needed to write a letter. A letter will be written to the Transportation Committee by the Selectmen with a letter attached from the Road Agent.
Motion was made by Andrew Pinard for the Selectmen to meet weekly. No Second, No Vote.
Charles Meany explained Change Orders for the Highway Garage as being additional engineering for the footings, foundations and concrete work at a “gestimated” amount of twenty three thousand ($23,000.00) dollars. The formal estimate came in for those changes at fifteen thousand ($15,000.00) dollars which is eight thousand ($8,000.00) less than what was discussed last week. Also, they are not over engineered per Charles Meany in reply to Andrew’s question. They are deducting the gas boiler from the heating system, and there will be a credit of two thousand sixty three ($2,063.00) dollars. The heating system will remain the same as far as the in slab piping and all the manifolds etc. that needs to be done.
No certificate of insurance has been received from Michael Sailer as yet regarding the building of the Highway Garage, which needs to be received.
Regular Business:
Accounts payable and payroll manifests were reviewed and signed.
Letters were signed authorizing the Treasurer to access the line of credit as well as transfer money from deposit pool account.
Veteran Tax exemption was signed.
A spending freeze questioned by Andrew Pinard. Charles Meany advised departments need to justify spending, suggested a Singular purchase at $150.00 and cumulative purchases $300.00.
Mylar and plans were presented for signatures for the Town of Bradford, Map 17, Lot 53 and 63.
MS-1 signed.
Bridge reconciliation is being worked on for reimbursement from State of NH.
Letter received from CRDC with September balances discussed with a balance of $184,297.00 available to loan to businesses.
There was discussion regarding putting a mail box for the Town out front at a cost of $122.00 for a locked box. Current P O Box fee is $72.00 per year. Andrew Pinard recused himself, board agreed to do this.
Police station changes discussed, and a sign would be necessary if access were from the back of the building. Prices are being sought for changes.
John Mock requested getting approval for Steve Lucier, Road Agent to work at the proposed Blacksmith Shop with the backhoe for approximately 30 to 45 minutes.
Motion was made by Andrew Pinard to give the Road Agent permission to assist the Blacksmith Shop with some excavation with the backhoe. Seconded by Charles Meany. Motion carried 3-0.
Meeting adjourned to go into Non-Public Session under RSA 91A 3 IIc at 7:30pm.
Out of Non-Public Session at 9:10PM.
A letter will be written from the Selectmen’s Office to:
Mr. Payson, Gravel Pit Owner, Map 4, Lot 5 with cc: to Planning Board.
Motion made by Andrew Pinard for the Selectmen to meet once a week since the hour is now 9:15pm. No Second, No vote.
Motion to adjourn at 9:15pm Seconded and Carried.
Respectfully submitted,
Marjorie R. Cilley
Secretary