TOWN OF
SELECTMEN’S MEETING
JANUARY 6, 2009
6:00PM
The Pledge of Allegiance was said.
Call to Order and Roll Call:
Peter Fenton, Chair opened the meeting at 6:00pm with Andrew Pinard and Cheryl Behr, Administrator present. Charles Meany arrived later. Marge Cilley, Secretary was absent and received a tape to transcribe on January 15, 2009.
Review and Consideration of December 30th, 2008 minutes:
Motion was made by Andrew Pinard to add on Page 2, 8th line down, after class sizes: Some needs of the district include, but deferred in the current budget request are.
On page 3, Second Motion, Andrew Pinard suggested to add: to encumber the remaining surplus funds of 2008 of the Highway Garage Budget. Peter Fenton, Chair seconded the motion. Motion carried 2-0.
Mention was made that February 3, 2009 there will be a Budget Committee Meeting and expenses associated with the new construction of the Highway Garage will be discussed.
Discussion ensued regarding Cheryl Behr, Administrator forwarding e-mails to the Selectmen from CPA regarding encumbrances.
Accounts payable were signed.
Cheryl Behr, Administrator advised a person would be coming on Tuesday for some help in implementing purchase order module being set up.
Time clocks are not working at: the Highway Garage, Transfer Station or Selectmen’s Office. A new time clock cost is $179.00 and would come out of each department’s budget. It was the decision of the Selectmen to purchase two, one for the Transfer Station and one for the Highway Dept.
DES did a Sanitary Survey at the Community Center and met with Kate Dubrowski and found no significant deficiencies. However, did list some minor deficiencies, including: Well – Bedrock and location. Water meters for actual water usage. Water quality testing. List of emergency response numbers.
A letter was received from the Dept of Health and Human Services. Discussion ensued regarding budgeting for a Health Officer.
Motion was made by Peter Fenton, Chair to appoint Steve Lucier as temporary Health Officer. Seconded by Charles Meany. Motion carried 3-0. Discussion ensued regarding a vehicle being made available for this position.
Quit Claim Deed was signed by Mr. McNab. Mr. McNab requested a letter from the Town of
The deed was signed by the Selectmen.
Budget Items were discussed including the Police Personnel Budget, Capital Project Budget and Construction Loan.
Motion was made by Andrew Pinard to approve to reduce the Capital Project Budget # 4915 from $32,000.00 to $20,000.00 and forward to the Budget Committee. Seconded by Peter Fenton, Chair and motion carried 3-0.
Discussion ensued regarding a 4 wheel drive police cruiser. Chief Valiquet has contacted several dealerships for quotes to include law enforcement equipment installed on the vehicles. The Selectmen requested Cheryl Behr, Administrator to check with the Chief to see if he has checked about state vehicles.
The Rescue Squad billing service was to commence January 1, 2009.
Motion was made by Andrew Pinard to consider adding funds to the #4240 Building Code Budget, for a Health Officer in the amount of $500.00. Charles Meany seconded the motion. Motion carried 3-0.
Cheryl Behr, Administrator requested the Selectmen’s approval for her to meet with Town Employees regarding: 1. Financials 2. Purchase Orders – New procedures
3. Personnel Manuals. The Selectmen all agreed.
Motion was made by Andrew Pinard to adopt a Warrant Article to “see if the Town will vote to require all votes of the Board of Selectmen be recorded votes relative to Budget Items or Warrant Articles and the tally be reported in the Warrant Articles, next to the effective Warrant Article relative to RSA 325:5-a.” Peter Fenton, Chair seconded. Charles voted no. Motion carried 2-1.
Andrew Pinard made reference to a letter he had written to the Board of Selectmen, dated January 6, 2009, regarding no smoking in Town Buildings, which all Departments have received.
Motion was made by Andrew Pinard to go into Non-Public meeting under RSA 91A3IIc.
Meeting adjourned.
Respectfully submitted,
Marjorie R. Cilley