Selectmen’s Minutes 03.11.19

March 18, 2019 Karen Hambleton Minutes, Select Board 0

Board of Selectmen Meeting Minutes

March 11, 2019

Meeting called to order at 5:30 pm

Roll Call- Jim Bibbo, Chairman, John Pfeifle, Michael James, Karen Hambleton, Town Administrator, were in attendance

Pledge of Allegiance

Appearances: 

  1. None scheduled

Regular Business: 

  1. Town Hall Update; The Board discussed the difference between three quotes received for insulating the basement ceiling at the Town Hall. John Belanger quoted $1,000.00 for R-19, Energy Improvements quoted $4,875.00 for R-30 and R-21 and Shay Insulation quoted $3,440.00 for R-30 and R-19. Michael James asked for a week to further research the scope of work and estimates. The decision on which party to award the work to was tabled until the next selectmen’s meeting.
  • The Board discussed the Bement Bridge project:
    • Karen asked whether the Board wanted to include installing a fire alarm system in the Bridge specifications. This would involve installing a phone and electrical service, along with ongoing monitoring fees. The Fire Chief felt the alarm was not necessary. The bridge will be coated with a “No-Char” solution regardless of the alarm system. The Board voted No to including a fire alarm system 3-0.
    • Karen provided the Board with feedback received from the Town’s attorney regarding a Right of Way and an Easement between the Town and the Hallahan family. Karen will have the legal team submit the recommended changes to the Hallahans if approved.

Motion: John Pfeifle motion to accept the legal recommendations with one change.

Second: Jim Bibbo

Decision: vote 3-0 in favor

  • Karen asked if any changes were to be made to the old Greenhouse Lane ROW. The Board stated no changes should be made.
    • The Town is having difficulty contacting Corsair Realty for the last easement. Karen will check with Planning Board how they contacted Corsair Realty about their gravel pit.  
  • The Selectmen discussed the upcoming Town Meeting and reviewed the structure for who would speak to the components of specific budget items as well who would take the lead on responding to questions from the Town to facilitate an organized meeting.
  • John Pfeifle noted that this would be the last Selectmen’s meeting of Jim Bibbo’s term. He thanked Jim for his service and wished him well. John also raised a conflict of interest concern with Michael James as an owner of the former Bradford Inn location. John has heard that the yoga classes being held at the Community Center would be ending in favor of relocating to the former Bradford Inn location and that Freyler’s Driving School had been approached to relocate their business as well which would result in a loss of income for the Town. Michael stated that he is aware of the concern but feels that it’s not a conflict. He indicated that the yoga class move was initiated by that business owner and he had not approached them. He also stated that when a concern was raised regarding Freyler’s Driving School that he had abandoned any attempts to have the school lease space from him. John was satisfied with his response and withdrew his concern.
  • A donation was presented for the Scholarship Fund.

Motion: Jim Bibbo motion to accept the donation.

Second: Michael James

Decision: vote 3-0 in favor

  • The Board and Treasurer signed paperwork from Bar Harbor Bank and Trust to set up a Tax Anticipation Note for 2019.
  • The Board signed an appropriation to withdraw funds against the Tax Anticipation Note.
  • The Board signed the Town Warrant.
  • Account payables and the payroll manifest were approved and signed.
  1. The Selectmen reviewed the schedule to staff the Town Election on March 12th, 2019.
  1. John complimented the Road Agent on the new Highway Department member. He felt the newest member had the skill sets the Town needed and was going to be a good addition to the Road Crew.
  1. John also complimented Karen on the quality of the Annual Town Report and thanked her for all of her efforts stating she did an “excellent job”.
  1. The Board signed a Personnel Action Form to hire the new Highway Department employee.
  1. Minutes from the February 25th meeting was reviewed.

Motion: John Pfeifle motion to accept the minutes.

Second: Michael James

Decision: vote 3-0 in favor

  1. Marlene Freyler asked the Board for a date to schedule a meeting with Terry Knowles, from the New Hampshire Attorney General’s Office Charitable Trusts Unit, and the Trustees of the Trust Funds, the Selectmen and the Cemetery Commission to review the Cemetery Trust accounts. This was scheduled for April 8th, 2019 during the regularly scheduled Selectmen’s meeting.

Motion: John Pfeifle motion to adjourn to Non-Public Session per RSA 91:-A3II a at 6:05pm.

Second: Jim Bibbo

Decision: vote 3-0 in favor

Adjourn to Public Session at 6:21 pm

Motion: John Pfeifle motion to adjourn at 6:22pm.

Second: Michael James

Decision: vote 3-0 in favor

The next Selectmen’s meeting will be held on Monday March 18th, 2019 at the Bradford Area Community Center.

Minutes submitted by Laurie Colburn, Recording Secretary