Board of Selectmen Meeting Minutes
March 20, 2017
Pledge of Allegiance
Meeting called to order at 5:30pm
Roll Call- John Pfeifle, Chairman; Sonny Harris, Selectman; Jim Bibbo, Selectman
Karen Hambleton, Town Administrator; Marilyn Gordon, Treasurer were in attendance
John Pfeifle was elected as Selectman Chair Vote 2-0 with 1 abstention
Appearances
Patty Furness regarding Library Furnace: Over the weekend the Library furnace broke down so its replacement has become an emergency. Patty presented the Board with the three bids they had received. The Library plans to accept the bid from HR Clough. The quote may be not be the least expensive, however it was the most complete bid, is a more energy efficient furnace and can be installed by the end of the week. Karen will follow up with all the bidders tomorrow to see if they all include piping and hook-up and report back to the Board.
Town Hall Restoration Committee: Harry and Brackett came to discuss the next steps for moving forward with the Town Hall Restoration. The Committee is meeting on Wednesday will have more information next week. Jim suggested having a Clerk or the Works to oversee the work at the Town Hall. Discussion followed as to whether a Clerk of the Works, General Contractor or Project Manager was needed. There was a motion to hire Scott Mckenney to serve as Project Manager, vote in favor 3-0. There was also discussion about the company that will be lifting the building. There is a quote from Geddes Building Mover Inc and he comes highly recommended. There was a motion to move forward with the current bid from Geddes baring any municipal restrictions on needing more bids, Vote in favor 3-0. Brackett mentioned that there was another bid that is now a couple years old. Further discussion about financing the project took place. Karen is going to call other banks.
Barry Wheeler: Motion to appoint Barry Wheeler as Road Agent, vote in favor 3-0. Barry discussed the payments for the loader. He informed the Board that John Deere is not interested in getting payments early, John and Barry will further discuss this to come up with a resolution.
Regular Business
- Autocraft: The Chief informed Karen that he has not heard anything from Mr. Wilcox and that it does not appear that any cars have been removed. It was also mentioned that there is currently a person residing at Autocraft. This is a violation as there is no certificate of occupancy. John suggested sending a letter informing Wilcox that there needs to be a certificate of occupancy. He stated that the Select Board is also sticking with the deadline of April 1st to have that property back in compliance to the site plan.
- Town Election/Town Meeting follow-up:
- Article four (4): Town Hall was already discussed earlier in the meeting
- Article Six (6) Town Line Adjustment: Sonny was asked to draw up potential new town lines; after which a meeting with Warner will be set up to see if this is something they would be interested in pursuing.
- Article Seven (7) Negotiate Joint Efforts: The Select Board will send a letter to surrounding Towns stating that Bradford residents are interested in finding areas in which mutual savings can be gained by working together. There was discussion about talking to the individual Towns one at a time vs. having all Towns meet collectively.
- Article Ten (10) Road Repair: Barry needs to provide the projects and give length and timing of each project.
- Article Eleven (11) Shimming: Barry also needs to provide this information.
- Article Twelve (12) Loader Lease Purchase: Need to contact John Deere to discuss revision to agreement and also contact DRA or Legal to confirm the Town is entering a legal agreement.
- No other action needed on other Articles at this time
- Reviews: The Board will review the employee reviews next week.
- The Board signed the Letter for School
- The Board signed the Contract for CAI Technologies
- Intent to Cut: Rick Evans (oversees Timber Cuts for the State) came to talk with Karen and there is a new procedure for how the Town processes Timber forms. Karen asked what the process was for billing a cut that did not yield enough to be taxes and was told to process it as zero invoice.
- Replacement Coverage: There is replacement coverage on the Fire Trucks and also the Ambulance, however everything else has actual cash value coverage. Karen will look into what it will cost the town to have replacement coverage on all other Town vehicles.
- Thank you note from Marcia and Dick Keller: John read the thank you note from Marcia and Dick regarding the picture they were presented at the Town Meeting.
Accounts Payable and Payroll Manifest reviewed and signed.
Minutes of March 13, 2017 meeting were reviewed and accepted with no change.
The next Selectmen’s meeting will be held on Monday, March 27, 2017 at the Bradford Community Center.
Meeting adjourned at 7:32pm
Minutes submitted by Molly Hopkins