Meeting called to order at 7:00pm
Roll Call- John Pfeifle, Michael James, Jason Allen, Karen Hambleton, Town Administrator, and Marilyn Gordon, Treasurer were in attendance
Pledge of Allegiance
Appearances:
- Melissa Cloutier, Bradford Town Clerk/Tax Collector, presented the Board with Civil Forfeitures for signature. The Board signed the Dog Warrant.
Public Input:
- Marlene Freyler appeared on behalf of Cemetery Commission. She outlined a plan to eliminate collection of Perpetual Care lot fees and will request the Town vote on the financial accounting structure of Perpetual Care at Town Meeting. The request will allow an accounting structure that provides the Town access to interest income from the account.
Regular Business:
- Minutes from the June 3rd, 2019 meeting were approved.
Motion: Jason Allen motioned to approve the minutes.
Second: John Pfeifle
Decision: vote 3-0 in favor
- Account payables and the payroll manifest were approved and signed:
- The Board discussed some changes that have and will be made at the Transfer Station related to safety.
- Steve Hall appeared and discussed ongoing Highway Department projects. Steve is costing out several projects to verify there is budget available to cover the expenditures including paving the section of Water Street that was repaired, replacing the Pleasant View failed culvert and replacing failing culverts on Gillingham Drive.
- The Board discussed the Primex Risk Management proposal reviewed at the previous meeting. Additional follow up is pending and the subject will be reviewed at the next meeting.
- Karen presented Community Center repairs identified by the BACC Governance Board. The Governance Board will have costs established for the priority items which included repairing brick work, placing grating in the deck to manage water runoff, repaint windows and repairing the pillars.
- John proposed having the Selectmen meet with a potential developer on July 15th at 6:15pm who is interested in potentially pursuing a project on the old Naughton Property as well as the Transfer Station property. The detailed discussion is proposed to be discussed in a non-public session to safeguard the proposed business’s strategy until publicly appropriate. The Board will follow up with legal concerning whether the discussion is appropriate for a non-public session.
Motion: Michael James motioned to allow a volunteer group, recommended by the Parks and Recreation Committee, to begin working on establishing, and cleaning up, trail systems on the old Naughton property.
Second: Jason Allen
Decision: vote 3-0 in favor
- Town Hall update: The revised septic design is still pending submission. Karen will follow up with Bob Stewart on the status of submitting the application with the State. The granite is scheduled to be installed at the end of July. Trumbull Nelson will be back on site at the end of July to continue the “button up” work. A quote was received, totaling $36,000, which included $24,000 for painting and $12,000 to paint the windows. The Board will ask Jay Barrett to review the quotes. Karen has followed up with Jay on the status of an updated Site Plan. Karen will prepare a detailed spreadsheet outlining the various projects and costs against the available budget.
- Jason provided an update regarding the Capital Improvement Committee. The Committee had their first meeting last week and will be restructuring the format of their Project sheet. They will share that with the Select Board for distribution and requests that Select Board reps work with the Dept Heads on identifying projects. The Committee is also working on updating the Capital Planning spreadsheet to identify “other” Article items in conjunction with the CIP tracked items to better reflect all the proposed spending items.
- The Board discussed standardizing the structure and content of the website as well as local committee communications. Marlene Freyler expressed some concern with Live Streaming all meetings, which was proposed, as there are some detailed working sessions that may not necessarily be easily understood if only watching a single session. Jason will develop a list of committees that he feels should be Live Streamed for review with the other Board members.
Motion: Michael James motioned to have himself work with Karen and Andrew to review the structure of the Town website.
Second: Jason Allen
Decision: vote 3-0 in favor
- John reviewed a draft statement regarding the Board’s recap of the Selectmen’s management of the 2018 Budget execution and 2019 Budget plan, intended for the February Audit Statement.
Motion: Michael James motioned to submit the statement written by John Pfeifle, with grammatical edits by Karen.
Second: Jason Allen
Decision: vote 3-0 in favor
- Karen asked whether the Board would like her to continue to seek cooperative fuel bids with adjoining Towns. The Select Board asked that she continue to reach out to other communities.
- A request was receive to use Brown Shattuck for a wedding which would host approximately 100 people. The requestor was made aware that there is no alcohol allowed on Town property. The Board supported the event but would like to pursue establishing a standard policy that allows use of Town property. The Board will check with New London as well as the Police Department to see what protections and consistency can be identified to establish a standard policy.
- The Board signed a Personal Action Form for Andie Ormiston who will support the Planning Board through the summer.
- The Board signed an Intent to Cut for Map 6 Lot 104 and Lot 105.
Motion: John Pfeifle motioned to adjourn to non-public per RSA 91-A:3II (c) at 8:23pm.
Second: Michael James
Decision: vote 3-0 in favor
Motion: Jason Allen motioned to move to public session at 9:08pm.
Second: Michael James
Decision: vote 3-0 in favor
Karen asked about closing the office on July 5th. The Select Board didn’t see a problem with that.
Another complaint about 340 Fairgrounds Road has been received.
Resumes of the four candidates for Part Time Fire Chief were distributed and dates for possible interviews discussed.
Motion: John Pfeifle motioned to adjourn the meeting at 9:17pm.
Second: Michael James
Decision: vote 3-0 in favor
Minutes submitted by Laurie Colburn, Recording Secretary