Board of Selectmen Meeting
July 30, 2018
Pledge of Allegiance
Meeting called to order at 5:30 pm
Roll Call- Jim Bibbo, Chairman; John Pfeifle, Selectman; Michael James, Selectmen; Karen Hambleton, Town Administrator and Marilyn Gordon, Treasurer were in attendance
Appearances:
- Chief of Police, Jim Valiquet, introduced Officer Joseph McCormick who will be appointed as a new part-time officer for Bradford.
Regular Business:
- The Board decided not to renew a temporary Occupancy Permit for 102 East Main Street (formerly Dodges Store).
Motion: John Pfeifle motioned to have the Town Attorney write a letter letting Ron Lal Puri and his wife, Anuradha Saini, know the Occupancy Permit would not be renewed.
Second: Michael James
Decision: vote 3-0 in favor
- The Board signed a letter to Barry Wheeler, former Road Agent, thanking him for his service to the Town. The Board will be talking with potential internal employees about the position. David Nunnally asked the Board if they would post the position externally as he felt the Town may overlook qualified applicants if looking only at internal candidates. Michael James agreed. Jim and John prefer to talk with potential internal candidates first and promote from within if appropriate. The decision to post externally will be made after discussion with potential internal candidates. Justin Dohrn introduced a potential external candidate who has submitted his resume and is interested in talking with the Board about the position.
- John Pfeifle will email the other Board members the Top 10 Worst Roads and Bridges list. A review will be tabled until a new Road Agent is hired.
- Karen let the Board know that we are currently working with Sutton and Warner on a joint heating oil bid. She will forward the results when they are available. The Board approved moving forward with the lowest bidder if that bidder turns out to be the current supplier.
- Karen reviewed the proposed tree removal activity at the Bradford Area Community Center. Originally 4 trees were to be removed at a cost of $1,800. There are now 10 trees identified as threats and would cost $3,200.
Motion: Jim Bibbo motioned to approve the expense
Second: Michael James
Decision: vote 3-0 in favor
- The Board approved an invoice for the Fire Department Inspection activity which is a flat rate annual charge. Michael will follow up with the Fire Chief to get additional detail on the activity, and activity volume, covered under this budgeted item going forward.
- The Board discussed who would assume responsibility for septic system approvals as the Road Agent had held this responsibility previously.
Motion: Michael James motioned to have the Building Inspector take responsibility for Septic System approvals
Second: John Pfeifle
Decision: vote 3-0 in favor
- John Pfeifle asked the other Board members who should approve a Building Permit requested by Walter Royal, Bradford Building Inspector. It was decided that Chip Meany, Weare Building Inspector, should be asked to review the permit and handle the inspections for Walter’s project.
- The Board discussed the Community Revitalization Tax Relief Incentive program and how the applications would be processed. Michael James recused himself from the conversation. Karen shared a process document utilized by another town which includes an application fee of $50. The Board decided to adopt the application fee of $50 for Bradford and asked that Karen manage the application process. Karen will send the Board a proposed process document.
- Karen asked the Board for an update on the Town Hall heating and fire alarm systems. Michael will send the other Board members quote’s with system specification so the Board can review/approve the specification and obtain additional bids. The Board asked about the schedule for the other work that is ongoing and will request that Jay Barrett, Town Hall Architect, provide an updated schedule within 2 weeks.
- The Board signed a certification for Fidelity allowing the Trustees of the Trust Funds to act on behalf of the Town.
- The Board received a contract for the Fire Department Alarm System.
Motion: Jim Bibbo motion to approve the contract
Second: Michael James
Decision: vote 3-0 in favor
The contract was signed.
- The Board signed an Intent to cut for Map 2/Lot 100 on Marshall Hill.
- The Board reviewed an Abatement recommendation for Map 17/Lot 58, 121 East Main Street. They asked to have the Assessor rewrite the request.
- The Board approved the appointment of Inspectors of the Election.
- The Board reviewed a complaint letter received about congestion at the Transfer Station. The letter will be shared with Lois Kilnapp, Transfer Station Manager.
- Accounts Payable and Payroll Manifest were reviewed and signed.
- Minutes from the July 16th meeting were reviewed.
Motion: John Pfeifle motion to accept.
Second: Jim Bibbo
Decision: vote 3-0 in favor
The Board adjourned to Non-Public Session per RSA 91-A3II a & e at 6:33pm
Motion: John Pfeifle motion to move to Non-Public session
Second: Jim Bibbo
Decision: vote 3-0 in favor
After discussion about filling the Road Agent position, the Select Board decided to accept applications through August 15th.
The Board adjourned to Public Session per RSA 91-A3II a & e at 8:20pm
The Board at 8:21pm
The next Selectmen’s meeting will be held on Monday August 13th, 2018 at the Bradford Area Community Center.
Minutes submitted by Laurie Colburn