Selectmen’s Minutes 08.27.18

September 4, 2018 Karen Hambleton Minutes, Select Board 0

Board of Selectmen Meeting

August 27, 2018

Pledge of Allegiance

Meeting called to order at 5:30 pm

Roll Call- Jim Bibbo, Chairman; John Pfeifle, Selectman; Michael James, Selectmen; Karen Hambleton, Town Administrator and Marilyn Gordon, Treasurer were in attendance

Appearances:

There were no appearances

Regular Business:

  1. John Pfeifle asked the Board to recognize the passing and loss of Arnold Anderson. The Board extended their respect for his service as Road Agent as well as a long time contributing member of the Town of Bradford.
  2. There are two internal and four external applicants for the position of Road Agent. Applications will be reviewed in closed session and no announcement will be made regarding the hiring of the role until any individual offered the role has accepted.
  3. The Board discussed updates related to the Town Hall revitalization efforts:

Motion: John Pfeifle motion to accept the Capital Alarm quote recommended by Chief Goldberg

Second: Michael James

Decision: vote 2-0 in favor; Jim Bibbo opposed the vote

Motion: John Pfeifle motion to accept the general heating requirements document developed by Michael James to send out for bid(s)

Second: Michael James

Decision: vote 3-0 in favor

Work by Trumbull Nelson will continue once granite work is completed. Granite work is scheduled for late September/early October. Trumbull Nelson estimates two to three weeks of work is remaining to complete activity authorized.

Michael is working on a review of expenditures against the capital plan for review at a later date with the rest of the Select Board.

  1. The Selectmen will resume a weekly meeting schedule beginning September 10th; Every Monday at 5:30pm unless posted otherwise.
  2. Bradford participated in a joint propane bid event with the Town of Warner. Karen has not received all bids but it appears that Bradford would receive better pricing on its own rather than joining with Warner to award the bid due to initial installation costs. The Select Board authorized Karen to accept the lower, stand alone bid, if that ends up being the low bid overall.
  3. The Board was given the July Expense Report which will be reviewed at a future meeting.
  4. Karen followed up on the request of Ed Houle who inquired about written permission to cross the Town Hall land (he was interested in purchasing the neighboring property where the property line falls in line with the house). She spoke with the Town’s Attorney who strongly advised about entering into any formal or signed agreements of this nature. He instead suggested a good neighborly relationship be pursued.
  5. The Board signed a letter authorizing the transfer of Conservation Commission funds from their savings account into a CD.
  6. The Board discussed creation of a letter of support for the Transportation Alternative Plan. Karen will draft the document for Selectmen’s review.
  7. Karen noted that the dead trees along the side of the parking lot at the Bradford Area Community Center had been cut down.
  8. The Health Advisory at French’s Park was lifted.
  9. The Board signed a maintenance renewal agreement for the Knights Hill Trail in Low State Forest.
  10. The Board signed a Personal Action Form for a Town employee.
  11. The Regional Planning Commission’s 2018 Master Plan Statement of Work was signed by the Board.
  12. The Board signed a letter of condolence.
  13. An Abatement request for map 17/Lot 58 was signed.
  14. Two letters were received by the Town thanking Town Clerk/Tax Collector Melissa Cloutier and Officer Kevin Faria for their outstanding work.
  15. John Pfeifle provided a draft Management Statement for the 2017 audit outlining their thought process in establishing the 2018 Budget which the Board approved.
  16. The Board will be drafting a letter requesting Zoning Compliance be established by September 17th for a habitual non-compliant property and institute daily fines until the property is brought into compliance.
  17. The Board discussed the occupancy status of 102 East Main Street with Chief Valiquet.
  18. Accounts Payable and Payroll Manifest were reviewed and signed.
  19. Minutes from August 13th meeting were reviewed. Karen noted that the mechanical room discussed at that meeting is not part of the scope of work awarded to Trumbull Nelson and is not planned for completion this year.

Motion: Jim Bibbo motion to accept.

Second: Michael James

Decision: vote 3-0 in favor

The Board adjourned to Non-Public Session per RSA 91-A3II b at 6:30pm

Motion: John Pfeifle motion to move to Non-Public session

Second: Michael James

Decision: vote 3-0 in favor

The Board adjourned to Public Session per RSA 91 – A3II b at 6:54pm

There were no decisions made in the non-public session.

The Board adjourned the meeting at 6:55pm

Motion: Jim Bibbo motioned to adjourn

Second: Michael James

Decision: vote 3-0 in favor

The next Selectmen’s meeting will be held on Monday September 10th, 2018 at the Bradford Area Community Center.

Minutes submitted by Laurie Colburn, Recording Secretary