Select Board Meeting called to order at 5:30 pm.
Roll Call: Beth Downs (Chair), Mel Pfeifle, Marlene Freyler
Also attending: Karen Hambleton, Town Administrator, Marilyn Gordon, Treasurer
Motion: Marlene Freyler moved to adjourn to non-public session per RSA 91-A:3II (j)
Second: Mel Pfeifle
Decision: 3-0 in favor
Motion: Marlene Freyler motioned to return to public session at 5:39 p.m.
Second: Mel Pfeifle
Decision: 3-0 in favor
The meeting recessed.
Select Board Meeting reconvened at 6:00 pm.
Kathleen Bigford, Recording Secretary joined the meeting.
Review Minutes of September 25, 2023
Motion: Marlene Freyler moved to accept the September 25, 2023 minutes as written
Second: Mel Pfeifle
Decision: 3-0 in favor
Appearances:
Trustees of the Trust Funds – Harry Wright and Scott McCaskill appeared. The Select Board would like to better understand how/where the trust funds are being invested as the Board is looking to work with the Trustees to establish an investment policy. The Board asked the Trustees to report the return on investment of the trusts so that an investment plan can be established.
Walter Royal – Building Inspector. The Board signed permits.
Public Input: None
Regular and Old Business:
Accounts Payable and Payroll Manifest for review and signature. Completed.
Town Hall Update: The site work is done. The Community Gardeners have done some work pruning and defining the garden spaces. The painters are working on the finishing touches. The hardwood flooring in the up and downstairs hallways are refinished. Electricity: Since delivery of the pad transformer is not expected for quite a while, Eversource has approved the installation of temporary-permanent power and installation is being scheduled.
Motion: Beth Downs moved that the Town Hall Expendable Trust Funds be drawn down to $100 and funds used for the Town Hall renovation. (2015 Town Hall Restoration Trust Fund and 2019 Town Hall Repair and Renovation Trust Fund)
Second: Mel Pfeifle
Decision: 3-0 in favor
September Expenses: At this point departments should have $25% remaining. All accounts are in line.
BACC Update: Beth and Karen met with a Suzanne Demers of the Community Action Program to discuss what is possible for the future when the Town Offices move out. Plan: Calculate the cost of using the building, put together a group to formulate a plan after January 1, 2024.
Henniker Perambulation: Plans are in process.
Updated purchasing policy: Signed by Select Board.
New Business:
Budget Schedule: Karen shared the Budget Schedule for the 2024 budget process.
Request to use Masonic Building porch/lawn: Eastern Star Wreath requested use of the Masonic Building porch and front lawn for wreath distribution; the Board agreed to allow it.
Concern about Masonic Building and Hazardous Materials: A letter was received expressing concerns about possible hazardous materials in the Masonic Building. Any asbestos, lead paint, etc. will be handled safely and the funding will be planned.
Sign Intent to Cut Map 4 Lot 21-1: Signed
Sign Driveway Permit Map 4 Lot 22: Signed
Adjourn:
Motion: Marlene Freyler moved to adjourn the meeting
Second: Mel Pfeifle
Decision: 3-0 in favor
Meeting adjourned at 7:56 pm
Upcoming meeting: October 23, 2023
Respectfully submitted, Kathleen Bigford