Select Board Meeting was called to order at 5:59pm
Motion: Marlene Freyler motioned to move to adjourn to non-public session per RSA 91-A:3II (c) at 5:59pm
Second: Michael James
Vote: 3-0 in favor
Motion: Marlene Freyler motioned to return to public session at 6:54 pm
Second: Michael James
Decision: 3-0 in favor
Select Board Meeting recessed and was reconvened at 7:03pm.
Pledge of Allegiance
Roll Call – Jason Allen (Chair), Marlene Freyler, Michael James and Karen Hambleton, Town Administrator, were in attendance.
Appearances:
- Lieutenant Edward Shaughnessy appeared to provide an update on the Police Department. He reviewed activity volume as well as the status of expenditures against the 2020 budget. The 2020 spending is expected to end the year under budget. Vehicle status was reviewed including the future options of retiring a cruiser and evaluating whether to auction off or retain the vehicle for salvage. The Board discussed the remaining budget and comp time that remained to be used. They discussed the addition of a fourth full-time officer. Jason supported moving forward with pursing the fourth full time role, which Marlene also supported. The Board instructed the Department to move forward with hiring the fourth full-time officer. The Board also congratulated Lieutenant Shaughnessy on his promotion to Commander of the Central New Hampshire Special Operations Unit.
- Lois Kilnapp, Transfer Station Manager, provided an update on activity at the Transfer Station. She reviewed the budget against actuals and felt that, although the budget is tight, in total the 2020 budget should cover the costs. Lois outlined a budget request for 2021 increasing by $3,000. There was discussion regarding whether pricing for disposal should be increased, specific to demolition disposal. There was also discussion around whether demolition should be directed towards disposal through Naughton & Sons as the charges incurred at the Transfer Station do not cover the expenses. Lois will analyze what disposal costs would need to be in order to cover the increased 2021 budget demand by December 7th, 2020. Lois also provided an update on recycled glass options for use with road maintenance. While this would not help the Transfer Station budget, there is potential for use that could impact the Highway Department budget.
Regular Business:
- Minutes from November 16th and the November 20th, 2020 meetings were reviewed.
Motion: Jason Allen motioned to accept the minutes of November 16th, and November 20th, 2020.
Second: Marlene Freyler
Decision: 3-0 in favor
- The Account Payables and the Payroll Manifest were reviewed and signed.
- Town Hall update: Record storage plans are still a work in progress.
- The Board discussed establishing fines for picking waste at the Transfer Station. Michael has been reviewing general options regarding ordinances and plans to bring some recommendations to a future meeting.
- Jason read into record a statement form Dick Keller regarding a migration to an SB2 Town Meeting format.
- The Board reviewed a statement from the Kearsarge Regional School District nurses.
- The Board reviewed a standard bid statement of work for conducting maintenance at the Town Cemetery’s. Jason asked whether it would make sense to do a multi-year contract. Marlene outlined that the Cemetery Commission wants to have a year of experience with a resource prior to committing to a longer period of time. The language in the bid package was discussed and edited.
- The Board discussed meeting on December 7th, 2020 to hold a working meeting for budget/warrant articles. The Board will tentatively meet at 7:00pm on December 7th, pending Marlene’s confirmation.
- The Board accepted $400 in donations for new Town signs.
Motion: Jason Allen motioned to accept $400 in donations for the Town Sign replacement project.
Second: Michael James
Vote: 3-0 in favor
- The Board signed an agreement with Sanders Searches to conduct deed research for the Town Clerk’s office.
- The Board signed two Cemetery Deeds
- An Intent to Cut was signed for Map 7 Lot 57.
Motion: Jason Allen motioned to move to adjourn to non-public session RSA 91-A:3II (c) at 8:05pm
Second: Marlene Freyler
Vote: 3-0 in favor
Motion: Marlene Freyler motioned to return to public session at 8:16 pm
Second: Jason Allen
Decision: 3-0 in favor
Motion: Jason Allen motioned to move to adjourn to non-public session RSA 91-A:3II (c) at 8:16pm
Second: Michael James
Vote: 3-0 in favor
Motion: Marlene Freyler motioned to return to public session at 8:33 pm
Second: Jason Allen
Decision: 3-0 in favor
Motion: Jason Allen motioned to move to adjourn to non-public session RSA 91-A:3II (c) at 8:33pm
Second: Marlene Freyler
Vote: 3-0 in favor
Motion: Michael James motioned to return to public session at 8:57 pm
Second: Marlene Freyler
Decision: 3-0 in favor
Motion: Marlene Freyler motioned to adjourn the meeting at 8:57 pm
Second: Jason Allen
Decision: 3-0 in favor
The next Selectmen’s meeting will be held on Monday December 7th, 2020 (tentative) at 7:30pm, at the Bradford Area Community Center. The next regularly scheduled meeting will take place on Monday, December 14th, 2020 at 7:00pm in the Bradford Area Community Center.
Minutes submitted by Laurie Colburn, Recording Secretary