Selectmen’s Minutes 09.08.14

September 10, 2014 Cheryl Behr Select Board 0

Selectmen’s Minutes

September 8, 2014

 

Pledge of Allegiance

 

Roll Call:         John Pfeifle, Chairman, present; Sonny Harris, Selectman, present; Harry Wright, Selectman, present.

 

Meeting was called to order at 5:30pm by John Pfeifle, Chairman.

 

Appearances:

  1. Zoning Violations – Bill Hallahan questioned selectmen on progress resolving zoning violations at Autocraft.  Selectmen explained the matter had been turned over to the town’s attorney.  A letter had been sent requiring reply or compliance.  As no resolution has been reached, legal action will follow.

 

Regular Business:

  1. Breezy Hill Road Bridge – work will be suspended on the bridge for this year with a walkway and railing to be installed by the highway department.  August storm damage to town roads required diversion of the highway department to road repairs.  Harry Wright requested the RSMS software be placed on town office computers.
  2. Road Repairs – John Pfeifle discussed prioritizing road repairs with the Board based on volume of traffic and households impacted.  He will forward additional information to the office for distribution and future discussion.
  3. Letters signed – Selectmen signed letters of representation for Tuesday’s election.
  4. Intent to cut forms were signed for jobs on Map 18 Lot 31 (Nelson Farm) and Map 2 Lot 100 (Gampp).
  5. MS-5 (financial report of the town) was signed by the Board of Selectmen.  Full financial reports have not yet been received.
  6. Breezy Hill Rd Bridge/Rte 103 end – Letter from Department of Transportation regarding the advancement of the Breezy Hill Road Bridge construction (intersection of Breezy Hill Road and Rte 103) to state FY 2014-2015 was discussed.  Letter will be sent to the state indicating the town is ready to move ahead with the project.  John Pfeifle requested the town interview firms for alternative bridge solutions to consider for future bridge replacements.
  7. Pig Roast Plans for the Saturday, September 13th, 2014 Community Fund Raiser to benefit Police Sergeant Stephen Valiquet who is battling pancreatic cancer were discussed.  The decision to close East Main Street for dancing, silent auction and activities was unanimous.  Boat rides will be offered at Lake Massasecum.  Fireworks will begin at dusk.  All are invited to attend.
  8. House numbering – Sonny Harris discussed the need to enforce the house numbering ordinance.  With many new people in town it has become a safety matter for Police, Fire and EMS personnel to be able to locate residents quickly.  An article will be placed in the Bradford Bridge to begin the process of enforcement.
  9. Bid Process – Selectmen discussed the bid process on town hall renovations as some of the work is done with both donation and contracted labor.  As there is no state RSA requiring bidding projects, the town ordinance covers the work.  The ordinance provides for projects over a certain dollar value be bid out, but does not address the donation issue.  The ordinance also allows the selectmen to vote to waive or change the ordinance.  There was a motion to waive the requirement to bid the roof repair bidding process, as there has been little response to the request for bids.  The vote was unanimous.   The town will work with Burrington Builders (estimate $17,000) to perform the work.  Cheryl will contact Nate Burrington with questions regarding material to be used.
  10. Emergency Expenditure – Selectmen discussed the need to apply to the Department of Revenue (DRA) for an emergency expenditure from Fund Balance to cover the damage of the August 13th storm event.  The town expended $33,000 on contract work and used $4000 of stock culverts and $35,000 of stock gravel on road repairs.  Gravel will need to be purchased for winter as our stock was depleted in repairs from the storm.  Cheryl will draft a letter of request for $72,000.  The Selectmen will then need to meet with the Budget Committee to gain approval and signatures for the request to be filed with DRA.
  11. Selectmen requested additional business from the floor.  As there was none, the Board reviewed the minutes of the August 25th meeting.  Minutes were accepted as written.
  12. Non Public Session – Motion was made to move to non public session per RSA 91 A-3IId real/personal property.  Vote was Pfeifle, yes; Harris, yes; Wright, yes.  Time out 6:30pm.  Selectmen returned from non public at 6:50pm and adjourned the public meeting at 6:55pm.