Bradford Town Hall Restoration Committee
Meeting of Thursday, December 18, 2014 at 7:00 p.m.
Bradford Town Hall
AGENDA
- Minutes of November 20, 2014
- Report from Select-board meeting
- Building Subcommittee – Marcia Keller
- Communications Plan – Audrey Sylvester & Marcia Keller
- Stakeholders list – Contacts – Audrey & Marcia
- Estimates
- Capital Campaign
- Other Business
Next meeting: January 15, 2015
Town Hall Restoration Committee ~ Mission Statement
The mission of the Town Hall Restoration Committee is to restore the Town Hall to a functional building for municipal services and community use. The best investment for the town is to modernize the building to provide for the town’s present needs, as cost effectively as possible, so that it can continue to serve Bradford for many years to come, consistent with its historical character.
Committee Members
Eileen Kelly, Chair; Jim Bibbo; Marcia Keller; Scott MacLean, on hiatus; Sandy Paul; Beth Rodd; Audrey V. Sylvester; Sandra Wright.
Bradford Town Hall Restoration Committee
Minutes of November 20, 2014
Present: Eileen Kelly, Chair, Dick and Marcia Keller, Harry and Sandra Wright, Sandy Paul, Beth Rodd, Jim Bibbo, Audrey Sylvester, Kelly Gale (Architect) , Mel, Pfeifle, Nikki and Emma Dubaere.
Selectmen’s 11/17 meeting: There was a discussion and recap of the selectmen’s meeting where options regarding placement of staff now at the BACC were suggested. Bruss building, now vacant, may be a resource for rental or sale. Several members of various boards opposed proposed plans believing that any departure from the current effort to restore TH would detract from the project (see selectmen’s minutes). Amend minutes to note the THRC presence at the selectmen’s meeting which was omitted in their minutes of 11/17. All participants, including selectmen, at the meeting pledged strong support for THRC.
Mel Pfeifle suggested that fundraising measures, aside from a bond or incremental $95,000 per yr., be considered and this idea will be pursued.
Building Subcommittee- Marcia Keller made a motion to the full committee to recommend RFPs be submitted by Ekman for structural analysis & 2 RFPs regarding biohazard analysis and removal. The motion was passed.
Communications Plan: (Sylvester/Keller) a draft communication plan was presented by Audrey Sylvester. . See attached. “Stakeholders list-Contacts”- Audrey & Marcia.
Audrey suggested that the beautiful roundel window of Town Hall be used as a symbol and icon for future fundraising efforts. All agreed that this was an excellent idea.
Grants/Fundraising: estimates for the cost of any current or future plans as well as an organizational plan should be submitted at the next meeting. Kelly Gale will seek out estimates for TH projects and the selectmen will present estimates for any other plan being considered. Beth Rodd presented some brick fundraising ideas and samples which will move ahead.
Other Business: Chair Eileen Kelly announced that the grant proposal written to L-Chip to assist with the TH project had been approved and the town will be awarded $105,000 for the project. The official announcement will be made in early December, 2014.
Respectfully submitted,
Beth Rodd, Board Member, THRC
Town Hall Restoration Committee
Building Subcommittee
Unapproved Minutes of Meeting Thursday, December 11, 2014
Marcia Keller, Subcommittee Chair, called the meeting to order at 6:30 pm. Committee members in attendance were Eileen Kelly, John Greenwood and Dick Keller.
Kelly Gale, Architect/Clerk of the Works.
Minutes of the meeting of November 20, 2014 were reviewed and approved. The process used to solicit and recommend RFP for asbestos removal noted in the minutes was emphasized.
Updates:
Test results for the well were received – water treatment system will address the issues noted.
Results of soil testing for both septic and foundation design were very good
The letter from the town stating that water usage in the building going forward will not exceed the historical norm was approved by the Selectmen and will be provided to RCS Designs.
Five requests for proposals were received to complete the asbestos testing for the entire building. The bid submitted by JD Demolition was selected by the building sub-committee, approved by the THRC and recommended to the Selectmen who signed the contract at their meeting on 12-8-2014. Work is expected to be done the week of 12-15-2014. Kelly will seek keys needed for access to all of the locked areas.
When the report is submitted, Kelly Gale will contact firms licensed to do removal, set a time for a ‘walk-through’ of the building, and prepare an RFP to do the needed removal. Recommendation, when approved by the THRC will be brought to the Selectmen. The turn-around time will be kept to a minimum in order to move to the next steps.
Architect Gale requested direction from the sub-committee in order to develop estimates for the overall project. The topics covered in the discussion included what materials to retain – tin ceiling, wainscoting, hardwood floors, lighting etc., type of heating system, sprinkler system/location and size of cistern, three phase electrical service if needed, elevator.
Suggestions were made to allow her to move forward with more detailed decisions made as needed.
John Greenwood reported that Builders Insulation had done a quick energy shoot at the Town Hall – indicating where there is and is not insulation in the building. They will return to do the entire building and offer suggestions for how to provide adequate insulation in keeping with the historic nature of the building.
Eileen Kelly discussed the LCHIP grant. The emphasis is on rehabilitation of the windows, but time will be needed for a new employee at LCHIP to become familiar with the project.
The Building Subcommittee meeting was adjourned at 9:30 pm.
Date for next meeting was not set.
Marcia Keller, Secretary pro-tem