TOWN OF BRADFORD
TOWN HALL RESTORATION COMMITTEE
JULY 11, 2013
7:00PM
Call To Order and Roll Call:
Eileen Kelly, Chair, opened the meeting at 7:03pm with Jim Bibbo, Walter Royal, Mel Pfeifle, John Pfeifle, Sandra Wright, Harry Wright, Sandra Paul, Jim Bruss, Bruss Construction, Caryl Walker, Beth Rodd, Sue Reynolds, Nikki Dubaere and Marge Cilley, Secretary present.
Review and Consideration of June 13, 2013 Minutes:
Motion was made by Sandra Wright to approve the June 13, 2013 minutes. Eileen Kelly addressed the 7th line down from the heading 501C3 heading, page one, stating she did not believe it was the consensus of the committee to continue to go through the Rural Heritage Connection. Much discussion followed, and Jim Bibbo stated that how it was written was his interpretation as well. John Pfeifle commented that if we continue with this, we’ll never get anything done.
Motion was made by Sandra Wright to delete the sentence: “Consensus of the committee to continue to go through the Rural Heritage Connection” and add: The consensus of the Committee is, there will be further discussion. Seconded by Walter Royal. Motion carried unanimously.
Eileen Kelly also requested to add the following comments, not in the June 13th minutes:
Under the walk-through of Town Hall by the committee, I think it would be important to add a statement about the condition of the interior.
Motion was made by Walter Royal to add the following comments made by Eileen Kelly.
“Committee members noted that much flaking paint and cracking along the walls had occurred in a relatively short time since we were last in the building; most likely due to no heat in the building, moisture build-up and no air circulation.”
Seconded by Jim Bibbo. Motion carried unanimously.
Jim Bruss, Bruss Construction – Plans going forward:
Jim Bruss, Bruss Construction advised the regroup meeting with the Construction Manager and Architect met on July 10, 2013 with Eileen Kelly, Jim Bruss, Harry Wright, Dave Drasha, (Scully Architects), Ken Holmes and Joe Cambpell, North Branch Construction. The following highlights were gone over by Mr. Bruss.
The amount requested for North Branch and Scully Architects with respective responsibilities should be brought before the Selectmen as suggested by John Pfeifle to decide where the money comes from. Comments were that money is going to get more expensive and we need to be cognizant of the cost of money, and we need to explore the options.
Jim Bruss commented that demolition of the interior of the town hall should wait for a plan to move forward before commencing. Pro and Con conversations ensued.
It is stated that some interest has been shown to use the upstairs of the town hall during the summer and into fall.
Fourth of July Activities:
Discussed were the Art Show held upstairs in the Town Hall during the 4th of July celebration in town, which was well put together with the help of Audrey Sylvester who was thanked.
It was reported that the Silent Auction was very successful earning approximately eighteen hundred dollars, paying five hundred to the town, netting around thirteen hundred fifty dollars. A written Thank You to donors will be done as well as a public thank you inserted in the BradfordBridge. It was brought up that there had been some contentious comments from some residents regarding the method of earning funds for the Town Hall Restoration, and where will the money be held, and is it legal?
Question arose as to what the committee can legally do to carry on with the different forms of fund raising. A request for a directive from the Town Attorney was requested.
Harry Wright advised the Selectmen have had a response from the Town Attorney and there are a couple of options and there will be a decision at the next Selectmen’s Meeting on July 15th.
The secretary suggested any and all monies that come into the Town Hall Restoration Committee be handled by one person in the committee for a paper trail of what we have done prior to being passed on to its destination.
Fundraising – Other Events:
Listed as possible upcoming fundraising events included:
Pig Roast-suggested date August 17, 2013
Walk-A-thon
Volunteer Road Toll
Casino rental at MassasecumLake
Fund Raising Committee:
Initial committee members to set up a Fund Raising Committee include:
Mel Pfeifle, Nikki Dubaere, Sue Reynolds, Jim Bibbo.
Volunteer Hours Coordinator:
There is a book to coordinate and keep track of volunteer hours which can be helpful in applying for Grants in the future. A volunteer is being looked for to handle this book.
NEXT MEETING IS SCHEDULED FOR: THURSDAY, AUGUST 15, 2013
7:00 PM.
Meeting adjourned at 8:20pm
Respectfully submitted
Marjorie R. Cilley
Secretary