TOWN OF BRADFORD
TOWN HALL RESTORATION COMMITTEE
P O BOX 436
BRADFORD, N.H. 03221
JULY 26, 2012
7:00PM
Call to Order and Roll Call:
Eileen Kelly, Chair called the meeting to order with Michele Halsted, Sandy Wright, George Cilley, Caryl Walker, Marcia Keller, Dick Keller, and Marge Cilley, Secretary present. John Greenwood and Audrey Sylvester were absent.
Rick Monahon, Jr. AIA Architects and Jim Bruss, Bruss Construction were also present.
Review and Consideration of the July 2, 2012 minutes:
Motion was made by George Cilley to approve the minutes as presented. Seconded by Sandy Wright. Motion carried 5-0.
Eileen Kelly, Chair welcomed Rick Monahon who has plans for review and a preliminary discussion of phasing.
Rick advised he has a very short agenda this evening, but has prospective plans he put up for all to see which were driven by previous discussions with the committee as well as touring the town hall building. He has spent time with the Administrator, Town Clerk as well as looking at the program for uses for the building. Rick Monahon advised with Jim Bruss’ help, he hopes to have by the next meeting some rough numbers of what the phases will actually represent.
Lower Floor:
Rick began the drawings and discussion with the lower floor plan (basement) accepting the discussion at the last meeting, defining the footprint. Rick reiterated that one of Jim Bruss’ men crawled under the whole building taking pictures and measurements presenting a good opinion of the physical condition and structure of the building. It is extremely dry in the front part of the crawl space. Opinion is to not lift the whole building, but do the small repairs that will be required. The back of the building is where the source of the problems were with the water. Mr. Monahon advised it is not a very big project, not a scary project. The drawing shows a full foundation under the little box, the wing, that sticks out from the upper story. This would be 350 feet of space to be filled in, giving an additional value of square footage for use, making good economic sense. This floor would be for storage, archives, site maintenance, for lawn mowers etc. as well as stairs and mechanical room, for heating, air conditioning if included and perhaps water storage, depending upon where it will be placed. This would be well insulated and constructed to prevent moisture from ever accumulating in there again.
Main Floor:
The approach to the main floor is to make it meet the program of the offices of the Town Clerk,/Tax Collector, Administrative office with comfortable space to grow being used as a basis for an estimate. This has to be safety defensible. The Department of Labor is being very strict with their requirements, such as the staff being behind view through windows, and two exits. The main meeting room is scheduled for 60 seat capacity.
There is a corridor so there would be no need to go through the main meeting room.
Top Floor:
The top floor would be in the second Phase. The back stairwell will need to be reconstructed. The elevator would be installed in the front of the building and re-roofing will need to be done at the back but not a pitch change in the section where the police were located. The proposed auditorium would seat two hundred and forty (240) people with two more bathrooms being required in back of the stage area was discussed. Discussion ensued regarding location of stairs etc.
There would be a change of grade in front of the building making disability access as visible as possible in the front of the building.
Rick Monahon gave Eileen Kelly the copies of the plans.
Phase I would include first floor structural work to create full basement in the back, ADA accessibility to the front of the building, include a stair from the basement to the second floor, new mechanical systems. The type of system will have to be decided in the future. Air conditioning was one topic which is critical depending upon system used.
Also renewable and non-renewable energy system resources were discussed. Some of the work could be started in Phase I, to be finished in Phase II.
It was discussed that the current septic system is non-code compliance at 750 gallons.
Phase II would include completion of sprinkler system, elevator, upstairs bathrooms, ADA access, Fire Code egress, parking – repaving and lining spaces.
It was suggested that an estimate for figures for Phase I should be available from Jim Bruss in two weeks.
Carl Rubchinuk, Unity Rigging discussed the foundation and putting in stone as opposed to gravel to prevent water and silt from eroding the foundation.
The next meeting scheduled with Rick Monahon, Architect is on:
MONDAY, AUGUST 27, 2012 AT 7:00PM
Selectmen’s Meeting July 30, 2012:
The Town Hall Restoration Committee will request to be put on the Agenda to meet with the Selectmen on Monday July 30, 2012 to discuss the 7 to Save. Follow up on Rural Heritage Connection of Bradford – Stewardship Agreement and L-Chip Grant monies.
Michele is looking for the Community letter that was signed by the quilters and other people around town that are in support of the project which she needs to submit with the application.
Michele Halsted and Marcia Keller met with Atty. General Charitable Trust Unit Terry Knowles on July 23, 2012 and received much information regarding RSA 31:19 explaining the acceptance of private donations given for public purposes and how they need to be handled.
Question of why the Town Hall is on the National Historical Society list and not the State of New Hampshire, was because the State Historical Society was not in existence then.
Maggie Stier, New Hampshire Preservation Alliance advised of need to work on citizens for project as Grants are hard to get.
ADT survey resulted in they were amazed that the alarm system is not hooked up for a building that is assessed at nearly a million dollars. They will be talking with the Fire Chief Mark Goldberg.
Michele Halsted advised the LCHIP Grant Application is due September 7, 2012, which means there is a lot of work to be accomplished. Michele also advised that 50% of the Grant request amount is needed by the town.
The Raffle is on-going and is apparently being well received with positive comments.
Meeting Adjourned 8:40pm
Respectfully submitted
Marjorie R. Cilley
Secretary