TOWN OF BRADFORD
TOWN HALL RESTORATION COMMITTEE
AUGUST 15, 2013
7:00PM
Call to Order and Roll Call:
Eileen Kelly, Chair opened the meeting at 7:00pm with Marcia Keller, Dick Keller, George Cilley, Sandra Wright, Harry Wright, Mel Pfeifle, Jim Bibbo, Sonny Harris, Jim Bruss, Bruss Construction, Beth Rodd, John Pfeifle, and Marge Cilley, Secretary present.
Review and Consideration of July 11, 2013:
Motion was made by Jim Bibbo to approve the minutes as provided. Seconded by Mel Pfeifle. Motion approved unanimously.
Explanation of the project delivery system for construction process by Jim Bruss, Bruss Construction:
In reply to a question, Jim Bruss advised there has been no decision made as yet as to proceeding with the Town Hall Restoration Project, and he is working with North Branch Construction and the next meeting is August 21, 2013.
Jim Bruss advised there are three basic delivery systems to choose from, as follows:
1. General Contractor- Design Bid Built with the Architect working with the owner, designs the project complete with a Budget in mind and puts bids out to General Contractor.
2. Construction Management (Last year’s choice) A Construction Manager is chosen, works with the owner to build within the owner’s budget. When approximately 75% of design has been done it goes out to bid to sub-contractors, which is made up of whom ever the owner would like on the list, the Construction Manager would like on the list and the Architect would like on the list. A fee for services is charged by the Construction Manager which would be 4.5% of cost of construction with a Guaranteed Maximum.
3. Design Built – The Architect works directly for the Constructor who in turn works for the owner. All scopes of work would bid out to local contractors with equal consideration. There would be a clerk of the works. There is no Guarantee Price, but a contract figure.
Discussion ensued.
Present Committee Members listed as presented to the Selectmen last May:
Eileen Kelly, Chair, John Greenwood, Vice Chair, Marge Cilley, Secretary, Mary Dayton, Nikki Dubaere, Marcia Keller, Dick Keller, Scott MacLean, Sandy Paul, Mel Pfeifle, Susan Reynolds, Beth Rodd, Walter Royal, Audrey Sylvester, Caryl Walker, Phyllis Wilcox, Sandra Wright, Andrew Pinard, and Jim Bruss, Bruss Construction.
Motion to choose the Design Built delivery system was made by Jim Bibbo and seconded by Beth Rodd. Motion carried Unanimously.
Motion was made by Jim Bibbo for Jim Bruss, Bruss Construction, who offered to volunteer as Clerk of the Works, be approved by the Committee and required to be approved by the Selectmen. Jim Bruss interjected that it would be a joint effort between his brother, Michael Bruss and himself. Motion seconded by Marcia Keller. Motion carried unanimously.
Grants:
Discussion regarding applying for Grants:
1. Seven to Save, not doing at this time,
2. N.H. Preservation -$5,000 and Architect- $5,000 has been requested for a $10,000 total. The total Grant would be for $4,500, making $5,500 needed.
Discussion ensued regarding money in the Rural Heritage Connection, Cornerstone Account, which was not presented at their meeting as being for a matching Grant per Harry Wright. Eileen Kelly, Chair stated that she did not know that anyone had asked the Cornerstone Account for any money to which Harry Wright, Liaison advised that some time ago, the Committee requested the Selectmen request funds from the Cornerstone Account.
(Secretary Comment: July 15, 2013 Selectmen’s Minutes, Page three, second paragraph from bottom of page) “ Eileen Kelly commented on the meeting of July 10, 2013 with Jim Bruss, Bruss Construction, Harry Wright, Selectmen, Dave Drasba, Scully Architects, and Ken Holmes and Joe Campbell, North Branch Construction, and advised they requested fees for both North Branch and Scully Architects to proceed with scaling down the project. She requested from the Selectmen a directive to use some funds from the Rural Heritage, Cornerstone Account.”
“Motion was made by Harry Wright, Chair to request $5,000.00 from the Rural Heritage Cornerstone Account to pay towards North Branch for pre-construction estimates and scheduling. Seconded by Sonny Harris. Motion carried 3-0.
Harry Wright, Liaison advised the Cornerstone account could be re-considered when the next step in the plan as been put together.
Much discussion ensued.
LCHIP:
LCHIP submission date is September 16, 2013.
Volunteer Hours:
Beginning January 1, 2013, Volunteer Hours should be kept track of and a book has been set up for this use.
Subcommittees:
Fund Raising: Jim Bibbo, Mel Pfeifle, Nikki Dubaere Sue Reynolds.
Grant Writing: Jim Bibbo, Eileen Kelly
Building: Dick Keller – will attend the Aug. 21, 2013 meeting at 3:00pm.
Communications – John Pfeifle advised he will handle communications with Articles monthly in the Bridge and it was suggested information should go into the Intertown Record.
Thank you notes for Silent Auction need to go out and assistance is needed.
Person to receive Town Hall Restoration Trust Account Funds:
Sandra Wright has volunteered to accept all monies that come into the THRC Trust Account to forward to the Town Administrator.
There being no other business to come before the committee, meeting adjourned 8:45pm
Next meeting is scheduled for:
THURSDAY, SEPTEMBER 19, 2013 AT 7:00PM
Respectfully submitted
Marjorie R. Cilley
Secretary