TOWN HALL RESTORATION MEETING
SEPTEMBER 26, 2013
7:00PM
Call To Order and Roll Call:
Eileen Kelly, Chair opened the meeting at 7:00pm with Marcia Keller, John Greenwood, Jim Bibbo, Sandra Wright, Mel Pfeifle, Nikki Dubaere, Sandra Paul, Jim Bruss, Bruss Construction, Sue Reynolds, Scott MacLean, Walter Royal and Marge Cilley, Secretary present.
Review and Consideration of September 19, 2013 Minutes:
Motion was made by John Greenwood to approve the September 19, 2013 minutes as presented. Seconded by Mel Pfeifle. Motion carried unanimously.
Fundraising:
Karen Hambleton introduced Mary Boswell, a Professional Fund Raiser and Grant Writer to discuss what she could do for the Town Hall Restoration Committee in procuring funds, and how this would be undertaken. Mary provided a resume to the Chair. It was discussed that there are three areas of Grant possibilities, ADA access to the second floor, sprinkler system and energy efficiency. It was stated that this is usually a three year commitment.
Questions and answers ensued.
Discussion of Monday, September 23, 2013 Select-Board meeting:
The Selectmen approved a motion at their September 23rd meeting to discharge North Branch Builders as participants to the Town Hall Restoration.
Eileen Kelly, Chair advised the two companies who had forwarded their Request of Qualifications last year were contacted to see if they would be interested in updating their information and their reply was in the affirmative. These Companies were:
Ingram Construction Corp. and Milestone Engineering & Construction. Bruss Construction had also been added to the process.
At the September 23rd Selectmen’s meeting, Scott Vaughn, from Cambridge, MA discussed his qualifications as a Construction Manager and his interest in the Town Hall Restoration. He is now involved with the Unity School District.
Motion was made by Sue Reynolds to limit to Pre-Qualified companies to update and close to any others. Seconded by Mel Pfeifle. Motion carried unanimously.
Civil Engineering Services:
Discussion was regarding boundaries being checked on at this time around the town hall. It was advised by Dick Keller that topographical surveys are needed regarding well location and septic. Suggestion was perhaps involving Eckman Engineering and Bob Stewart, Jr. as well as some from out of town and to solicit prices.
Motion was made by John Greenwood to seek a Civil Engineering firm, a required step for the Site, and go to the Selectmen for recommendation to pursue and for method of payment. Jim Bibbo seconded the motion. Motion carried unanimously. Dave Drasba does have the specs.
Motion was made by Sue Reynolds to use a Professional Fund Raiser and to make a decision to be reviewed by the whole committee. No second/No vote.
Discussion regarding a Performance Contract for a Financial Fund Raiser/Grant Writer ensued. It was also recommended that three other names be added and talk with the Financial Adviser committee, who is Nikki Dubaere, Jim Bibbo, Mel Pfeifle and Sue Reynolds. A list of questions needs to be devised to present to each of the applicants.
The next meeting is scheduled for: Wednesday, October 2, 2013 at 7:00pm
Meeting adjourned 8:45pm
Respectfully submitted,
Marjorie R. Cilley
Secretary