TOWN OF BRADFORD
TOWN HALL RESTORATION MEETING
OCTOBER 2, 2013
7:00PM
Call to Order and Roll Call:
Eileen Kelly, Chair called the meeting to order at 7:09pm with Mel Pfeifle, Nikki Dubaere, Sue Reynolds, Jim Bibbo, Audrey Sylvester, George Cilley, John Greenwood, Jim Bruss, Bruss Construction and Marge Cilley, Secretary present.
There were plans from Dave Drasba provided for observation, however, a revised set will be provided. Discussion ensued regarding the revised set and what will be showing differently on them.
Construction Manager:
Updated information was received from the two companies who were contacted to see if they would be interested in updating their last year’s information.
Ingram Construction Corporation, Milestone Engineering & Construction as well as Bruss Construction. Considerable discussion ensured regarding all three companies.
Review and Consideration of the September 26, 2013 minutes:
Motion was made and seconded to approve the September 26th minutes as presented.
On Page two, second motion, John Greenwood advised: the Construction Manager will be in attendance when choosing a Professional Fund Raiser. Motion carried unanimously with edit.
Fundraising questions from subcommittee:
Jim Bibbo advised the Committee has met and he will be receiving any questions from the subcommittee. Resumes and Letters of Interest will also be forwarded to them.
It was also suggested that some pictures be made available for use in Fund Raising.
Jim Bruss stated that some money will go through the Town Trust Account and some will go through the Cornerstone-Rural Heritage Connection, depending upon if they are Municipal or Private Grants.
Jim Bruss went through the stages of the project and what the Construction Manager’s support is. First and foremost is the Committee must make a decision for the project and stick with it. Also included, but not limited to is being a conduit for information to the Board as well as the Community by participating as a mouth piece to the town. Would work with Fundraiser which is very important. Typically, the Construction Manager would control the whole budget for the project, meaning they would keep track of it from scheduling through distribution. Would be a volunteer co-coordinator and line up support with local businesses as well as follow through.
In response to a question, Mr. Bruss advised some of the work accomplished by his company was the Newbury Town Hall and Garage, Bradford Community Center, Canterbury Shakers, Lake Sunapee Bank, Concord Hospital.
At this time, Mr. Bruss was excused.
Much discussion ensued regarding the three companies who showed interest in the Town Hall project.
Motion was made by John Greenwood to select Bruss Construction as Design Build Construction Manager for the Town Hall Restoration project. Seconded by Mel Pfeifle. Motion carried unanimously.
The recommendation will be made to the Selectmen on October 7, 2013 at their regular scheduled meeting that the Town Hall Restoration Committee has voted unanimously to choose Bruss Construction as the new Design Build Construction Manager.
Two areas discussed with Jim Bruss were the south west corner of the building, and Civil Engineers. Jim advised he will take care of checking on the first question and will talk with Dave Drasba regarding the second concern.
John Greenwood questioned how and what steps are needed to be done, and Jim Bruss will put together a checklist of what options are needed that the Committee can work on and accomplish to get this project underway.
Much discussion ensued regarding completing both floors of the town hall at the same time
Next meeting is scheduled to be held at Bruss Construction on
Wednesday, October 9, 2013 at 7:00pm
Followed by
Thursday, October 17, 2013 at 7:00pm
To be at the Community Center
Suggestion was made to meet with the Community Center Governance Board regarding all the uses being used at this time.
Motion was made by Mel Pfeifle to move forward on renovating the entire building, (both floors) and come back to the town with stronger funding.
Seconded by John Greenwood. Motion carried unanimously.
This would include putting a foundation in the southwest corner was stated.
Air conditioning was also discussed. Jim Bruss advised there will be three options.
No other business to come before the committee, meeting adjourned 8:45pm.
Respectfully submitted
Marjorie R. Cilley, Secretary