TOWN OF BRADFORD
TOWN HALL RESTORATION COMMITTEE MEETING
OCTOBER 4, 2012
7:00PM
Call to Order and Roll Call:
Eileen Kelly, Chair opened the meeting at 7:35 with Caryl Walker, John Greenwood, Marcia Keller, Beth Rodd, Michele Halsted, George Cilley, and Marge Cilley, Secretary. Dick Keller arrived at 7:35pm.
Review and Consideration of the September 26, 2012:
Page one, paragraph 4 should read :”after the project is completed to facilitate rental for catered events to generate more lucrative income”
Page one: last sentence the word temporary should be “tentative”
Page two, additional meeting dates: Thursday October 4, 2012 at 7:00pm
Thursday, October 11, 2012 at 7:00pm, Thursday, October 25, 2012 at 7:00pm.
Page two, change from split air conditioning to “split-pack air conditioning”
Page three, change the Chief of Police be invited to: “The Fire Chief will be invited”
Motion was made by Caryl Walker, Seconded by Beth Rodd to approve the minutes as edited. Carried unanimously 7-0.
Eileen Kelly handed out sheets with a Timeline, which corresponds with what we need to do by law, prior to Town Meeting. Eileen also advised the CIP Committee is waiting for our input soon as they will be meeting with the Planning Board on October 23, 2012 with the final figures they have. Marcia Keller advised a lot of it is open ended, depending what the Forum comes up with. A presentation will need to be done with the Budget Committee, and they will let the Committee know when. A second public Forum will be held by the Committee sometime as we get closer to town meeting when the plan has been firmed up more. The last day to hold a public hearing on bond or note issue is Monday, February 25, 2012, and a notice of time, place and subject of hearing must be published at least seven days before the hearing, or no later than Monday, February 18, 2012.
Discussion regarding financing of the Town Hall Restoration by Marcia Keller and Dick Keller, who were in communication with Lake Sunapee Bank and Sugar River Bank.
It was mentioned that the CIP Committee needs the financial goals for their reporting to the Planning Board.
Those planning on going on Saturday to Peterborough to look at their wood pellet furnace they have installed and are using in their town hall are:
Caryl Walker, Beth Rodd, Michele and David Halsted, George and Marge Cilley and Harry Wright . We will be meeting Rick Monahon, Architect and perhaps the engineer who installed the system.
The next meeting will be October 11, 2012 and in Eileen Kelly’s absence, John Greenwood will Chair the meeting.
The October 25th meeting, Rick Monahon, Architect will be invited for input of his latest update.
Question arose as to when the holes will be dug checking out the ledge depth in the back part of the town hall as well as having a test pit dug and certified for the sewer location. George Cilley will talk with Jim Bruss, Bruss Construction for particulars. It was thought the Highway Dept. could do this.
Marcia and Dick Keller discussed finance possibilities from Lake Sunapee and Sugar River Banks. Marcia advised this is confidential material and not specific to any project. This is similar to what was received from Lake Sunapee last year and updated from straight amortization, and for 15 years would be at 2.5%.
Sugar River discussed a straight amortization Bond. They also advised a Bond has to go through a Bond Bank whereas an actual loan goes through the bank. Question arose if a bank loan would need collateral such as the actual building itself. Before a decision is made regarding funding, the Selectmen’s budget should be looked at.
Bonding or Construction Loan questioned. It was stated that the current Highway Shed Bond is still on the books for another three or four years. Wall Street Journal stated that the interest rates are going to spike in 2014.
Bement Bridge Grant was brought up as another $150,000 which would be the match and need to be raised in two years by the town.
Michele Halsted handed out some informational sheets regarding strategic funding suggestions. Many, many volunteers will be needed. A descriptive story of what has been done and what is anticipated for the town hall is an idea to put in fliers to distribute.
Information needs to be readily available upon notification of Grants whether recipients or not, to work on fund raiser strategies,
The school needs to be contacted for use on November 10, 2012 at 10am. For the Forum.
A local Lake Sunapee Bank person will be asked to come in for the October 11, 2012 meeting to analyze the different options that have been obtained. The land and building at the town hall is assessed for more than $700,000, Bradford’s most valuable property.
Energy savings was discussed with information being gathered regarding what has been spent in the past during a heating season at the town hall compared with the anticipated savings with the wood pellet system. Also, the average amount spent in the town hall for constant temporary fixes over the past years, showing what the total amount has been spent in the past compared with what it will cost annually/monthly for the town hall to be restored.
Discussion continued concerning all areas of concern, work and progress of the THRC ensued.
Next Dates for meetings are:
Thursday, October 11, 2012 at 7:00pm Thursday, October 25, 2012 at 7:00pm
Motion was made, seconded and carried unanimously to adjourn.
Respectfully submitted,
Marjorie R. Cilley
Secretary