TOWN OFBRADFORD
TOWN HALL RESTORATION COMMITTEE MINUTES
NOVEMBER 1, 2012
7:00PM
Call to Order and Roll Call:
Eileen Kelly, Chair opened the meeting at 7:10pm with Marcia Keller, Dick Keller, George Cilley, Beth Rodd, Sandy Wright, Caryl Walker, Audrey Sylvester , John Greenwood and Marge Cilley, Secretary present.
Review and Consideration of October 25, 2012 Minutes:
Motion was made by Marcia Keller to approve the minutes. Seconded by George Cilley. Motion carried unanimously.
Memo from Rick Monahon, Jr. Architect:
A copy of a letter from Rick Monahon, Jr. Architect, dated November 1, 2012, was passed to the members (letter on file) regarding the procedure and benefits of selecting a Construction Manager (CM) prior to the bond hearing for proposed work to renovate the Town Hall. Mr. Monahon will present this with clarification to the Selectmen at their next scheduled meeting on November 5, 2012. Discussion ensued regarding availability of money from Rural Heritage Connection in the amount of $1,600.00. Also a thought was that a cost figure of not to exceed a specified amount would be stated.
Motion was made by Beth Rodd to attend the November 5, 2012 Selectmen’s meeting, pending assurance we can get the money, we move forward with Richard Monahon’s suggestion regarding the Construction Manager. Seconded by John Greenwood., Motion carried 8-0, Dick Keller abstained.
Rick Monahon, Architect will attend the Selectmen’s meeting to discuss and clarify the Construction Manager process at their Nov. 5, 2012 meeting.
Fliers will be handed out at the polls regarding the upcoming Forum on November 10, 2012. Hours covered will be from 10:00 to 6:00pm. by several committee members. Colored paper will be provided and Bruss Construction will print the flyers.
There will be two or three large plans placed around the room at the Forum on November 10, 2012. It was also brought up that there will be another Forum in January or February.
Financial discussion regarding terms, length of payments whether annual or semi annual was discussed.
Carol Walker will get refreshments lined up for the November 10th Forum.
Sign up sheets for sub committees will be made available and encouraged, with the following topics:
- Campaign for Community Support
- Finances – Banks
- Fund Raising – Capital Campaign – Grants – Sub Committees
The Forum Agenda was discussed, whether to present the Town Hall Restoration in phases or as one project.
Other topics discussed were a group getting together with the town of Newbury regarding how they did fund raising.
Discussion was held regarding “Dining for Dough” from Double Diamond in Newbury where they will donate a percentage of the sales for a specified day. A tentative date was set for Wednesday, November 27th. This will be checked out further.
Donors for the L-Chip Grant (if the Application is not successful) will be asked if they would like to extend their pledge as the committee is moving forward.
Meeting adjourned 9:15pm
Respectfully submitted
Marjorie R. Cilley
Secretary