Town Hall Restoration Oversight Committee 09.17.15 minutes

September 30, 2015 Cheryl Behr Town Hall Restoration Oversight Committee 0

Town Hall Restoration Oversight Committee

Meeting September 17th, 2015

5:30 pm Bradford Area Community Center

 

In attendance:

John Greenwood, Harry Wright, Brackett Scheffy, Michele Halsted, Marcia Keller, Kelly Gale, architect, Everett Kittredge and Daughter Kim, David Halsted, Marge and George Cilley, Karen Hambleton and Cheryl Behr

 

  1. Minutes of the August 13th meeting were reviewed and accepted
  2. Update on the discussions with LCHIP – Harry Wright reported that a letter and plans had been forwarded to Jenna Lapachinski and Dijit Taylor regarding the scope of project change. He has received correspondence requesting a letter from our structural engineer with his opinion on the need for a full foundation. David Eckman prepared a letter with this explanation and Harry Wright will forward the letter on to LCHIP. The LCHIP review board will meet on Sept 28th.
  3. Marcia Keller, chairman of the Building Committee, reported on plans to prepare requests for proposals for the full foundation, sprinkler system and heating system. The subcommittee will wait until the full foundation plan is approved by LCHIP before requesting proposals.
  4. No representatives in attendance for the Publicity Committee. The possibility of having representation and table for information on October 3rd (date of TDS information meeting) on the BACC front lawn. More information to come.
  5. Michele Halsted, RHC and Fundraising Committee chairman reported on the successful fund raising event held on August 29th. All attendees at the event contributed to the Cornerstone Account. In the past 4 weeks, $24,125 has been raised bringing the balance in the Town Hall Cornerstone account to $39,632.53. The Town Hall Renovation Trust Account has a current balance of $8,989.15 (two additional checks totaling $100 were received this week and will be deposited in the Trust Fund.) In addition the RHC has spent just under $2,000 in mailing expenses.
  6. Hunt Grant for elevator/ADA accessibility – Harry Wright explained the decision to wait until the next grant round (March 2016) to insure the approval of the full basement. This is needed to determine the type of elevator needed and amount of money to be requested. Kelly Gale mentioned the need for a second lift required to access the stage.
  7. Kelly Gale requested the name of a contact for archeological reviews. Cheryl will resend the name to Kelly.
  8. The meeting discussed the next step in the process. John Greenwood raised the question of how to get voters out to the polls. Personally contacting neighbors and offering rides was discussed. Topic to continue. Questions on approaching the Budget Committee led to discussion on the need for firm estimates for the heating, foundation and sprinkler systems.
  9. It was requested that subcommittee chair people have updated task lists for next meeting. Marcia Keller asked the Board of Selectmen to set the date, time and location of the Town Meeting as soon as possible. This was a distraction last year. People who had made personal plans around the Town Meeting date were disappointed when they were unable to attend because of date changes.
  10. Brackett Scheffy welcomed new volunteers. John Greenwood is serving on the building sub-committee.
  11. Next meeting date will be October 15th, 2015 at 5:30 pm. Meeting adjourned at 6:30 pm.

Minutes prepared by Cheryl Behr